Project Coordination Specialist — Monday.com Admin

Sharpe Engineering; Madison (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO

10 paid holidays

Flexible work schedule

401(k) plan with company match

Medical, dental, and vision insurance

Short-term and long-term disability

Life insurance

Job summary

Sharpe Engineering in Madison, WI is seeking a Project Manager Assistant (PMA) to provide administrative, coordination, and operational support to the Project Management and Engineering teams. This role helps with project setup, documentation, scheduling, invoicing, reporting, and system accuracy in Monday.com, ensuring projects stay organized, compliant, and well-documented throughout the lifecycle.

This position collaborates with Project Managers, Engineers, Finance, and Operations to support

Qualifications

• High school diploma or equivalent required.
• Associate degree or relevant experience preferred.
• Prior experience in project support, administrative coordination, or engineering support roles preferred.
• Experience using project management or workflow tools (Monday.com preferred).

Responsibilities

• Provide direct administrative and project support to Project Managers and the Engineering team.
• Format and organize project-related documents and correspondence.
• Maintain engagement with active project details to support accuracy and continuity.
• Assist with project kickoff preparation and attend kickoff meetings to understand scope and requirements.
• Support project closeout activities and documentation.
• Coordinate project information, schedules, and documentation in Monday.com.
• Set up, maintain, and organize project boards, tasks, milestones, and timelines.
• Ensure project data in Monday.com is accurate and current.
• Translate project direction into actionable tasks within Monday.com.
• Monitor task status, deadlines, and escalation to PM/PMO as needed.
• Maintain standardized project templates, workflows, and documentation in Monday.com.
• Support dashboards and reporting for PMO and leadership.
• Assist with onboarding and day-to-day support of team members using Monday.com.

Skills

Organizational skills

Documentation

Attention to detail

Multi-tasking

Communication skills

Proactive service mindset

Microsoft Office

Team collaboration

Monday.com proficiency

Education

High school diploma

Associate degree or relevant experience

Tools

Monday.com

Job description

Sharpe Engineering in Madison, WI is seeking a Project Manager Assistant (PMA) to provide administrative, coordination, and operational support to the Project Management and Engineering teams. This role helps with project setup, documentation, scheduling, invoicing, reporting, and system accuracy in Monday.com, ensuring projects stay organized, compliant, and well-documented throughout the lifecycle.

This position collaborates with Project Managers, Engineers, Finance, and Operations to support