Project Coordination Specialist – Contracts & Submittals

Suffolkconstruction; Turkey (TX); On-site; USD 75,000 - 115,000; Full time

Job summary

Suffolk is seeking an Assistant Project Manager to assist the Project Manager in daily project management operations on the job site. The role involves tracking contracts, submittals, RFIs, and permits, and coordinating with subcontractors to ensure on-time progress.

The ideal candidate has 2+ years of related experience, strong attention to detail, and the ability to adapt to changing processes while upholding Suffolk’s core values.

Qualifications

• 2+ years of related experience or completion of Suffolk’s Career Start Program.
• Adaptable to new processes and problem-solving.
• Accurate with attention to detail.
• Proficient computer literacy.

Responsibilities

• Log-in and track Contracts & Purchase Orders.
• Price, approve or reject Change Orders, Submittals, and respond to RFIs.
• Log-in, track and review shop drawings and respond to RFIs.
• Request Insurance Certificates from subcontractors to review for compliance with the Company’s insurance requirements.
• Create and update Vendor and Subcontractor Contact Log.
• Price and create Proposed Change Orders.
• Submit, track response and issue RFIs.
• Responsible for managing the building permit process and resolving any issues related thereto.
• Plan revision submissions to municipality.
• Work with Company Attorneys on contracts, Insurance Certificates, Insurance discrepancies & Contract modifications.
• Act as a liaison with subcontractors to resolve any disputes, questions, or issues related to subcontractor’s work and progress.
• Assist with Project Schedule Narratives.
• Take Weekly Video and distribute to General Manager.
• Create Weekly Meeting Minutes – Owner’s and Subcontractors meetings.
• Set up coordination meetings with Subcontractors.
• Distribute revised drawings to Subcontractors.
• Using best judgment, write up descriptions for Purchase Orders and Subcontract Requests.
• Responsible for obtaining and tracking Subcontractor warranty certificates.
• Responsible for creating close-out manuals.
• Conducts training for OSHA 10 or 30 Hour, HAZWOPER, and other Safety related topics

Skills

Project management

Budgeting

Change management

Attention to detail

Job description

Suffolk is seeking an Assistant Project Manager to assist the Project Manager in daily project management operations on the job site. The role involves tracking contracts, submittals, RFIs, and permits, and coordinating with subcontractors to ensure on-time progress.

The ideal candidate has 2+ years of related experience, strong attention to detail, and the ability to adapt to changing processes while upholding Suffolk’s core values.