Part-Time Project Coordination Assistant

Mead & Hunt, Inc; Milwaukee (WI); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Flexible schedules

Employee-owned firm

Supportive team

Job summary

Mead & Hunt, Inc. is seeking an Administrative Assistant for our West Allis, Wisconsin office. This part-time role supports Project Managers with coordination, workload management, and advanced administrative assistance to project teams.

Responsibilities include creating start-up opportunities in Vision and AEC software, preparing pre-contract items, and leading project setup and budgets. Ideal candidates have an associates degree plus experience, or four years of related office work.

Qualifications

• Associate degree in related field plus two years of related experience or four years of related office experience without a degree.

Responsibilities

• Assist Project Managers by coordinating tasks and workload and providing administrative support.
• Prepare start-up forms, risk management items, and ensure contract-related items are in order.
• Lead project setup, filing structure, and budget/performance tracking per project manager.
• Monitor schedules, provide status updates on milestones, budgets, and deliverables.
• Prepare agendas and minutes for project/admin meetings; QA/QC documents as needed.
• Communicate with clients, sub-consultants, and agencies; review insurance certificates.
• Process contracts, subcontracts, and purchase orders; maintain project files and logs.

Skills

Project coordination

Communication

Time management

Education

Associate degree in related field

Tools

Microsoft Office

Job description

Mead & Hunt, Inc. is seeking an Administrative Assistant for our West Allis, Wisconsin office. This part-time role supports Project Managers with coordination, workload management, and advanced administrative assistance to project teams.

Responsibilities include creating start-up opportunities in Vision and AEC software, preparing pre-contract items, and leading project setup and budgets. Ideal candidates have an associates degree plus experience, or four years of related office work.