Project Controls Specialist: Budgets, Billing & WIP

ADB Companies, LLC; Texas; On-site; USD 34,000 - 48,000; Full time

Job summary

ADB Companies, LLC is hiring a Project Controls Specialist to join our administration team in Texas. This role focuses on project setup in NetSuite, creating POs, managing budgets, and ensuring accurate invoicing in a fast-paced environment that supports multiple programs.

You will review WIP, monitor AR aging, and assist with closeouts while coordinating with project teams and vendors. A collaborative, safe, and results-driven mindset is essential to help us deliver reliable technology

Qualifications

• 3+ years of administrative experience supporting project teams.
• 1+ year of informal leadership, mentorship, and peer support.
• Construction industry experience preferred.
• High School diploma or equivalent required.

Responsibilities

• Performs project setup, SO creation, and PO booking in NetSuite.
• Manages project budgets including exception reviews, true-ups, and WIP support.
• Owns customer billing, credits, and invoice accuracy.
• Manages Completed Not Closed projects and monitors closeout readiness.
• Reviews AR aging and drives resolution proactively.

Skills

Administrative support

Leadership experience

Microsoft Office

Billing systems

Communication skills

Education

High School diploma or equivalent

Tools

NetSuite

Job description

ADB Companies, LLC is hiring a Project Controls Specialist to join our administration team in Texas. This role focuses on project setup in NetSuite, creating POs, managing budgets, and ensuring accurate invoicing in a fast-paced environment that supports multiple programs.

You will review WIP, monitor AR aging, and assist with closeouts while coordinating with project teams and vendors. A collaborative, safe, and results-driven mindset is essential to help us deliver reliable technology