Project Controls Specialist

ADB Companies, LLC; Cincinnati (OH); On-site; USD 34,440 - 48,216; Full time

Job summary

ADB Companies, LLC is seeking a Project Controls Specialist to perform high‑level administrative functions within the Project Controls group, focusing on billing administration and project financial closeout. This role supports our nationwide technology infrastructure projects.

The candidate will manage project setup in NetSuite, budgets, billing, WIP, AR aging, and closeout readiness, requiring strong detail orientation and teamwork in a fast‑paced environment.

Qualifications

• 3+ years of administrative experience supporting project teams.
• 1+ year of informal leadership, mentorship, and peer support.
• High School diploma or equivalent required.

Responsibilities

• Performs project setup, SO creation, and PO booking in NetSuite.
• Manages project budgets including exception reviews, true-ups, and WIP support.
• Owns customer billing, credits, and invoice accuracy.
• Manages Completed Not Closed projects and monitors closeout readiness.
• Reviews AR aging and drives resolution proactively.
• Performs other position duties when requested.

Skills

Verbal communication

Written communication

Team player

Time management

Problem solving

Education

High School diploma or equivalent

Tools

Microsoft Office

Billing systems

Job description

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company’s mission, vision, and values.

OUR MISSION: We are a customer‑centric partner providing innovative solutions. The safety, well‑being, and career growth of our team members are the benchmarks of our success.

Position Overview

ADB is a nationwide full‑turnkey provider of technology infrastructure solutions including Wireline, Wireless, Technology, Critical Infrastructure, and Engineering. Our customer‑centric approach has ensured long‑term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset, ensuring their safety, well‑being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our communities.

ADB is seeking a Project Controls Specialist to perform high‑level administrative functions within the Project Controls group with a concentration on billing administration and project financial closeout.

Roles and Responsibilities

• Performs project setup, SO creation, and PO booking in NetSuite
• Manages project budgets including exception reviews, true‑ups, and WIP support
• Owns customer billing, credits, and invoice accuracy
• Manages Completed Not Closed projects and monitors closeout readiness
• Reviews AR aging and drives resolution proactively
• Performs other position duties when requested

Success Factors

• A strong belief in ZERO – Being safe 100% of the time is the expectation
• Alignment with company mission, vision, and values
• A high level of customer centricity
• Strong work ethic with an ALL‑IN attitude
• Strong team player with the ability to adapt to diverse team members
• Ability to perform in a fast paced/high volume environment
• Excellent verbal and written communication skills
• A high level of time management, accountability, attention to detail, and prioritization skills
• Ability to be organized, problem solve, and be solution oriented
• Self‑motivated, goal‑oriented, and driven to accomplish department goals
• Data driven and continuous improvement mindset
• Proficient knowledge of Microsoft Office and billing systems

Work Environment

• This role routinely uses standard office equipment such as laptops, copiers, and cell phones
• This role operates out of an environmentally controlled office environment

Experience and Education

• 3+ years of administrative experience supporting project teams required
• 1+ year of informal leadership, mentorship, and peer support required
• Construction industry experience preferred
• High School diploma or equivalent required

This position pays between $25 and $35/hr and is based on the candidate's skillset and experience.

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection assessment and pre‑employment drug screen.