Travel Construction Coordinator

ADB Companies, LLC; Town of Montana (WI); On-site; USD 25,000 - 41,000; Full time

Job summary

ADB Companies, LLC is seeking an organized administrative professional to join the A-Team in Wisconsin. You will support project teams with schedules, reporting, and daily coordination to ensure on‑time delivery and accurate documentation.

The role requires 1–3 years of admin experience, strong Microsoft Office skills, and the ability to manage multiple tasks in a fast-paced environment. Equal opportunity employer and a commitment to safety are emphasized.

Qualifications

• 1-3+ years of administrative experience.
• 0-1+ years of project management support experience.
• High school diploma or equivalent.

Responsibilities

• Manage project tasks, schedules, RAIDs, and status reports.
• Support kickoff meetings and identify milestones with guidance.
• Develop project schedules and deliverables aligned with contracts.
• Coordinate customer project status updates and weekly meetings.
• Track subcontractor hours and reconcile invoices.
• Collaborate on change orders with the operations team.
• Update projects in management software and tools.
• Support closeout data for invoicing and collections.
• Provide high‑level administrative support within the Regional Project Management team.
• Perform other duties as requested.

Skills

Verbal communication

Written communication

Time management

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company’s mission, vision, and values.

OUR MISSION:

We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

POSITION OVERVIEW:

ADB is a Nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, Technology, Critical Infrastructure, and Engineering. Our customer centric approach has ensured long-term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset, ensuring that their safety, well‑being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our communities.

ROLES AND RESPONSIBILITIES:

• Manage project tasks, reporting requirements, and communications for all assigned projects including project schedules, RAIDs, lessons learned, project status reports, inventory reporting
• Support internal and external kickoff meetings, identify key requirements and milestones with guidance from the Project Team
• Work with project team members to develop project schedules and deliverables to align with contract requirements
• Support preparation and coordination of customer project status updates and attend weekly customer project status meetings
• Track subcontractor labor hours and support invoice reconciliation against project data
• Collaborate with internal operations team members to prepare change orders
• Manage and perform project updates in project management software and tools
• Support the closeout process of various projects; gather data for the project controls and construction teams to support the invoicing and financial collection process
• Provide high-level administrative support within the Regional Project Management team
• Performs other position duties when requested

SUCCESS FACTORS:

• A strong belief in ZERO - Being safe 100% of the time is the expectation
• Alignment with company mission, vision, and values
• A high level of customer centricity
• Strong work ethic with an ALL-IN attitude
• Strong team player with the ability to adapt to diverse team members
• Ability to perform in a fast paced/high volume environment
• Excellent verbal and written communication skills
• A high level of time management, accountability, and prioritization skills
• Ability to be organized, problem solve, and be solution oriented
• Process improvement skills with the ability to streamline efficiencies within a team environment
• Self‑motivated, goal‑oriented, and driven to accomplish department goals
• Proficient knowledge of Microsoft Office (Word, Excel, Outlook, Power Point)

WORK ENVIRONMENT:

• This role routinely uses standard office equipment such as laptops, copiers, and cell phones
• This role operates out of an environmentally controlled office environment
• When on project sites, will be required to wear common PPE such as safety glasses, gloves, hearing protection, hart hat, and safety‑toed boots

EXPERIENCE AND EDUCATION:

• 1-3+ years of administrative experience required
• 0-1+ years of project management support experience required
• High school diploma or equivalent required

This position pays between $18/hr and $30/hr and is based on the candidate's skillset and experience.

ADB Companies, LLC is an equal opportunity employer. All candidates agree to complete a selection assessment and pre-employment drug screen.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.