Project Controls Coordinator — Billing & Reporting

ADP, Inc.; Indianapolis (IN); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Paid time off

401(k) retirement plan with company

Medical and prescription drug coverage

Bonus incentives

Cell phone allowance

Vision

Employee discounts

Job summary

T2 Utility Engineers is seeking a detail-oriented Project Coordinator to support Project Managers and project operations in the US. The role involves data entry for billing, setup of projects in the financial system, and maintaining accurate project files and financial records.

The successful candidate will manage invoices, reports, and communications with clients and internal teams while handling multiple priorities in a fast-paced environment.

Qualifications

• 3–4 years of experience in project coordination, project controls, accounting support, billing, or a related administrative environment.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
• Ability to work independently and as part of a professional team.
• Experience preparing or reviewing invoices, financial documentation, reports, or project records.
• Experience with financial documentation and reports.
• Ability to manage multiple assignments and recurring deadlines in a fast-paced environment.

Responsibilities

• Support the Project Manager with all aspects of data entry including project billing, invoice preparation, review, submission, financial adjustments, and invoice requirements.
• Assist with the accurate setup and ongoing maintenance of projects in the company’s financial system.
• Maintain organized and current electronic project files and financial documentation in accordance with company standards.
• Maintain financial and billing spreadsheets in Excel to reflect current invoices, payment activity and daily narratives.
• Correspond professionally with clients and internal team members.
• Handles confidential company, employee and client information and avoids unauthorized disclosure.
• Provide Project Controls, accounting, and administrative support for branch and satellite office operations.
• Other accounting or administrative duties as needed

Skills

Project coordination

Billing

Accounting support

Data entry

Invoices

Communication skills

Team collaboration

Time management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

BST platform

Job description

T2 Utility Engineers is seeking a detail-oriented Project Coordinator to support Project Managers and project operations in the US. The role involves data entry for billing, setup of projects in the financial system, and maintaining accurate project files and financial records.

The successful candidate will manage invoices, reports, and communications with clients and internal teams while handling multiple priorities in a fast-paced environment.