Project Controls Coordinator

KEITH; Pompano Beach (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

100% PAID Medical, Dental, and Vision

Employer matched 401K - 100% Vested on

Day 1 contribution

Job summary

KEITH in Pompano Beach, FL seeks a Project Controls Coordinator to support scheduling, accounting, and documentation across civil engineering projects. You will work with executives and project managers to keep programs on track.

Responsibilities include building and updating schedules in MS Project/Primavera, managing invoicing and budgets, and maintaining comprehensive project files. The role favors candidates with a finance or admin background, strong analytical skills, and a collaborative

Qualifications

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• 0-2 years of experience in project controls, scheduling, accounting, or documentation within engineering or construction.
• Strong analytical and problem-solving skills.
• Familiarity with Deltek Vantagepoint is a plus.
• Excellent communication and organizational abilities.
• Ability to manage multiple priorities and work independently and in a team.
• Eagerness to learn and grow within project controls.

Responsibilities

• Develop and maintain detailed project schedules using MS Project or Primavera.
• Manage project billing, AR, and consultant billing and assist with budgets.
• Prepare cost reports, analyze variances, and assist with forecasts.
• Maintain contracts, change orders, and project correspondence.
• Support project closeout documentation and ensure organized records.

Skills

Project scheduling

Project accounting

Project documentation

Analytical skills

Communication

Deltek Vantagepoint

Education

Bachelor’s degree in Business Administration, Finance, Accounting, or a related field

Tools

MS Project

Primavera

Job description

KEITH is looking for a Project Controls Coordinator to join our team in Pompano Beach, FL. We are looking for positive individuals to fit our energetic culture. We are a well-established multidisciplinary company that offers civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services. The firm was founded on the principle of achieving success by combining the latest technology with client oriented business practices, and a strong group of talented professionals.

What you'll do:

The Project Controls Coordinator will play a critical role in ensuring the successful delivery of projects by assisting the executive leadership and project management team in managing project scheduling, accounting, and documentation.

Project Scheduling:

• Assist in developing and maintaining detailed project schedules using industry-standard software (e.g., MS Project, Primavera)
• Coordinate with PMs to monitor project progress and update schedules to reflect changes
• Coordinate with project managers and team members to ensure timely completion of project milestones
• Identify and mitigate scheduling risks and conflicts

Project Accounting:

• Responsible for project billing, accounts receivable and consultant billing.
• Assist in the development of project proposals with project team
• Assist with preparing proposal budgets, fee structures, labor assumptions, and basic pricing components.
• Assist in tracking project budgets and financial forecasts
• Prepare and analyze cost reports, identifying variances and recommending corrective actions
• Assist with invoice preparation and validation of labor/expense entries
• Collaborate with the finance team to ensure compliance with financial policies and procedures

Project Documentation:

• Maintain comprehensive project documentation, including contracts, change orders, and correspondence
• Support the review of contract terms, including fee type, billing terms, and retainage
• Ensure all project documents are organized and accessible
• Assist in the preparation of project closeout documentation

What you'll need:

This position requires a background in finance, accounting, or administration, and the ability to work effectively in a fast-paced and forward-learning environment.

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field
• 0-2 yearsexperience in project controls, scheduling, accounting, documentationor a related role within Engineering, Architecture, or Constructionindustry
• Strong analytical and problem-solving skills
• Familiarity with Deltek Vantagepoint is a plus
• Excellent communication and organizational abilities
• Ability to manage multiple priorities, work independently and work collaboratively in a team environment
• Eagerness to learn and grow within project controls

We offer competitive benefits, including:

• 100% PAID Medical, Dental, and Vision
• Employer matched 401K - 100% Vested on Day 1 of contribution!!!