Project Controls Assistant — Facilities & Budgets

YMCA of Greater New York; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Retirement benefits

Medical benefits

Paid time off

Free YMCA membership

Job summary

The YMCA of Greater New York is seeking a full-time Facilities/Project Manager to oversee procurement, budgeting, and contracts across multiple branch projects. You will coordinate with the Properties Department, track invoices, and ensure compliance with procurement guidelines, while supporting the Y's LEAP framework.

Ideal candidates will have an associate degree and 1–3 years of facilities or project management experience, with preference for a bachelor’s degree.

Qualifications

• Associate degree required; Bachelor’s in related field preferred.
• 1–3 years facilities/project management experience required; 3–5 years preferred.
• Knowledge of MS Project, AutoCAD, Photoshop, Blue Beam a plus.
• Willingness to travel within five boroughs.
• Experience with project management software and MS Office (Word, Excel, Outlook).

Responsibilities

• Coordinate with Properties Department staff to manage procurement and financial elements of projects.
• Oversee budgets, track project status, and manage change orders and invoices.
• Ensure procurement processes and bidding guidelines are followed and contracts are secured.
• Maintain lien waivers and project completion documentation as required.
• Collaborate with Senior Project Director and Finance on accounting and vendor relations.

Skills

Communication skills

Organizational skills

Travel within five boroughs

Office software proficiency

Education

Associate's degree

Bachelor’s degree in finance, accounting, economics, project management, or related field

Tools

Microsoft Project

AutoCAD

Photoshop

Blue Beam

Microsoft Word

Excel

Outlook Express

Job description

The YMCA of Greater New York is seeking a full-time Facilities/Project Manager to oversee procurement, budgeting, and contracts across multiple branch projects. You will coordinate with the Properties Department, track invoices, and ensure compliance with procurement guidelines, while supporting the Y's LEAP framework.

Ideal candidates will have an associate degree and 1–3 years of facilities or project management experience, with preference for a bachelor’s degree.