Project Billing Specialist

Pierce Goodwin Alexander & Linville, Inc.; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

PGAL is an international design firm seeking a detail-oriented Project Billing Specialist to support monthly invoicing, contract interpretation, and project financial administration. You will collaborate with Engineers and Project Managers to ensure accurate billing and timely submissions, preparing invoices and backups per contract terms.

The ideal candidate has 5+ years in project accounting/billing within the AEC industry, TxDOT billing experience, and strong Deltek Vantagepoint proficiency.

Qualifications

• High school diploma required; post secondary degree in Accounting, Finance or Business preferred
• Minimum 5 years of experience in project accounting or billing within an AEC environment
• 2 years of TxDOT billing experience required
• Strong understanding of project billing methodologies and contract compliance
• Proficiency in Deltek Vantagepoint Vision required
• Excellent detail orientation and ability to meet deadlines across multiple projects

Responsibilities

• Monitor project progress for billing with PMs and Engineers
• Prepare invoices and backups per contract requirements
• Execute full monthly invoicing cycle accurately and timely
• Review contracts to determine billing methods and documentation
• Maintain AR aging and reconcile client accounts
• Set up new projects in the financial system per contract terms
• Submit invoices via client portals or electronic formats
• Coordinate with billing staff on monthly planning and status updates

Skills

Deltek Vantagepoint

Microsoft Excel

Contract billing

Accounts payable

Communication

Education

Bachelor's degree in Accounting/Finance

Tools

Adobe Acrobat

Bluebeam

Job description

PGAL is an international design firm specializing in architecture interior architecture engineering and planning for a diverse group of public and private sector clients. Our culture is energetic collaborative and open and offers the opportunity to work on a wide range of project types. PGAL is an ideal place to build a career and develop skills in design project delivery, entrepreneurship, leadership and life. We are seeking a highly skilled and detail oriented Project Billing Specialist to support monthly billing operations and project financial administration. This production level position is focused on executing monthly invoicing, interpreting contract terms and ensuring accurate project setup and compliance. Specialist with AEC experience to assist with project accounting related tasks client invoicing and accounts payable and to provide support for TxDOT invoicing. The ideal candidate will demonstrate strong knowledge of the AE industry billing cycle proficiency in Deltek systems and the ability to interpret complex contract language.

Responsibilities

• Work closely with Engineering Principal and Project Managers to monitor project progress for billing
• Prepare invoices and accompanying spreadsheets along with invoice backups per contract requirements
• Execute the complete monthly invoicing cycle ensuring invoices are prepared accurately and submitted timely in accordance with contract billing terms and schedules
• Review and interpret client contracts to establish billing methods Lump Sum Time & Materials Cost Plus invoicing frequency reimbursable expenses and documentation requirements inclusive of Pay Applications Waivers and MWBE reports
• Assist with ensuring timely payments of vendor invoices and expense vouchers as well as vendor and employee inquiries
• Maintain Accounts Payable Aging Report and reconciling vendor accounts
• Set up new projects in the financial system based on client contract terms incorporating the appropriate phasetask structure billing parameters and insurance obligations
• Coordinate with project managers to validate project data fee information and milestones for accurate and timely billing
• Submit invoices via client specific portals or through other electronic submission formats
• Track and reconcile project level financial data including prior billing contract value and remaining fee balances
• Monitor accounts receivable by following up on outstanding invoices and maintaining billing logs
• Ensure client and subconsultant certificate of insurance compliance is up to date and properly filed
• Prepare and submit reporting for MWBE city state and local agency contracts as required
• Review subconsultant invoices and ensure required documentation is complete and compliant
• Maintain vendor integrity 1099 information and filing
• Full cycle billing AR collections
• Coordinate with billing staff in the monthly planning and monitoring of ongoing statuscompletion of all invoicing and provide assistance as needed
• Maintain Accounts Receivable Aging Report documentupdate AR notes and reconcile client accounts
• Assist with audit tasks as needed

Qualifications

• High school diploma required; post secondary degree in Accounting Finance or Business preferred
• Minimum 5 years of experience in project accounting or billing within an architecture engineering or construction AEC environment
• 2 years of prior experience; TxDOT billing experience required
• Strong understanding of project billing methodologies contract compliance and industry standard invoice practices
• Proficiency in Deltek Vantagepoint Vision required
• Proficient in Adobe Acrobat or Bluebeam
• Skilled in Microsoft Excel Outlook and Word
• Familiarity with FAR and other federal contract compliance preferred
• Exceptional attention to detail ability to manage deadlines across multiple active projects and strong organizational skills
• Ability to work in a fast paced environment
• Strong written and verbal communication skills; must be comfortable interacting with internal teams and external clients professionally
• Must be legally authorized to work in the United States for any employer without sponsorship now or in the future

Benefits

• medical
• dental
• vision
• disability life
• flexible spending accounts
• 401k
• profit sharing
• paid leave inclusive of holidays
• PTO
• paid parental leave

PGAL is an Equal Opportunity Employer including disability and protected veteran status

PGAL is a VEVRAA Federal Contractor