Billing Specialist

Pappageorge Haymes Partners; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employer-paid health insurance

401(k) with employer match

Paid vacation and personal days

Discretionary performance bonus

Job summary

Pappageorge Haymes Partners is seeking an Architectural Billing Specialist to join our team in Chicago. This role involves leading the billing process, supporting financial clarity across projects, and collaborating with project managers. Ideal candidates will have a Bachelor's degree in Accounting or Finance, with at least 2 years of relevant experience. We offer a fast-paced, in-office environment with comprehensive benefits, including health insurance and a 401(k) plan with employer match.

Qualifications

• 2+ years of relevant experience, preferably in architecture/engineering or professional services.
• Strong understanding of project-based accounting principles.
• Highly organized with strong attention to detail and accuracy.

Responsibilities

• Lead monthly project billing and invoicing in alignment with contract terms.
• Partner with Project Managers to review billing and support financial decision-making.
• Generate and review project financial reports for accuracy.

Skills

Project-based accounting principles

Attention to detail

Proficiency in Microsoft Excel

Self-directed

Communication skills

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Deltek

Job description

Pappageorge Haymes Partners (PH) is seeking an Architectural Billing Specialist to join our team. This position takes ownership of the billing process and plays a key role in maintaining financial clarity across projects. It is a clear path role for someone looking to grow, expand their scope, and advance within the firm.

Job Responsibilities

• Lead monthly project billing and invoicing in alignment with contract terms and project schedules
• Partner with Project Managers to review billing, track project progress, and support financial decision-making
• Generate and review project financial reports, ensuring accuracy and clarity of data
• Set up new projects, including contract review and budget coordination
• Manage project financial updates, including adjustments, transfers, and billing revisions
• Review and validate timesheets for billing accuracy and make necessary labor adjustments
• Coordinate draft invoice review and follow-up with project teams
• Respond to internal and external inquiries related to project billing and financial records
• Maintain organized and accurate financial documentation across all project phases
• Contribute to ongoing process improvements to support efficiency and consistency

Experience

• Bachelor’s degree in Accounting, Finance, or related field
• 2+ years of relevant experience, preferably in architecture/engineering (A/E) or professional services
• Strong understanding of project-based accounting principles
• Highly organized with strong attention to detail and accuracy
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Proficiency in Microsoft Office, particularly Excel
• Proficiency in Deltek (preferred)
• Self-directed, dependable, and comfortable taking ownership of work

Environment

• This is an in‑office role within a collaborative architecture studio
• Fast‑paced, project‑driven environment with multiple active deadlines
• PH offers a comprehensive benefits package including employer‑paid health insurance, life insurance, and long‑term disability coverage, dental and vision insurance, 401(k) with employer match, employer‑funded Employee Stock Ownership Plan (ESOP), paid vacation and personal days, and a discretionary performance bonus.