Project Billing Specialist

Jobot; Illinois; On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company matching

PTO and paid holidays

Profit sharing after 1 year

Job summary

Jobot is seeking a Project Billing Specialist in the Greater Chicago Area to manage project billings, portal administration, and receivables under the supervision of the Senior Project Accountant. You will collaborate with Project Managers and clients to ensure timely, accurate billing for multiple active operations.

The role emphasizes AIA documentation, T&M billing, lien waivers, and cross-functional communication, with full‑time employment and competitive benefits in a regional construction

Qualifications

• 2–4+ years of hands-on project billing or AR experience in construction.
• Experience with AIA Billing (G702/G703), lien waivers, and T&M billing.
• Proficiency with construction accounting systems and web-billing portals.

Responsibilities

• Prepare, process, and submit monthly progress billings across standard AR and web-billing platforms.
• Generate and review AIA documents (G702/G703), sworn statements, and lien waivers.
• Process change orders, manage T&M billings, and track retainage.
• Interface with Project Managers and clients to resolve billing discrepancies and ensure contract compliance.
• Collect lien waivers and supporting docs from subcontractors on project requests.

Skills

AIA Billing (G702/G703)

Lien Waiver processes

Change Orders

T&M billings

Cross-functional communication

Tools

Penta

Sage

Viewpoint

Foundation

Textura

Ariba

Microsoft Excel

Job description

Construction Project Accounting - AIA Billing + WIP

Job Title: Project Billing Specialist

Location: Willowbrook, IL (Greater Chicago Area)

Industry: Construction (Specialty Contracting / Infrastructure)

Salary: $60,000 - $70,000 per year

Contract type: Full-time, direct-hire position

A bit about us

We are a premier specialty and utility contractor seeking a Project Billing Specialist to manage specialized project billings, client portal administration, and receivable workflows across active operations. Working under the supervision of the Senior Project Accountant, you will collaborate closely with Project Managers and clients to ensure timely and accurate billing.

Why join us?

Eligible for annual profit sharing after 1 year

Comprehensive health, dental, and vision insurance

401(k) plan with company matching

Paid Time Off (PTO) and paid holidays

Career stability and growth within a prominent regional contractor

Job Details

Key Responsibilities:

• Project Billing & Portal Uploads: Prepare, process, and submit monthly progress billings across standard accounts receivable and electronic web-billing platforms (Textura, Ariba, etc.).
• AIA Documentation & Compliance: Generate and review AIA billing documents (G702/G703 schedules of values), sworn statements, and conditional/unconditional lien waivers.
• Change Orders & T&M: Process project change orders, manage Time & Materials (T&M) billings, and track project retainage.
• Cross-Functional Communication: Interface directly with Project Managers and clients to resolve billing discrepancies, track payment statuses, and ensure contract compliance.
• Subcontractor Coordination: Request and collect required lien waivers and supporting billing documentation from subcontractors upon project requests.

Qualifications & Experience:

• Experience: 2–4+ years of hands‑on project billing or AR experience within the construction or specialty subcontracting industry.
• Core Technical Skills: Proven experience with AIA Billing (G702/G703), Lien Waiver processes, Change Orders, and T&M billings from day one.
• Software Proficiency: Hands‑on experience with construction accounting systems (Penta experience is a major plus, Sage/Viewpoint/Foundation also welcome), Microsoft Excel, and web‑billing portals such as Textura or Ariba.
• Communication: Excellent organizational skills, strong attention to detail, and clear verbal/written communication when interfacing with clients and project managers.

ation capabilities.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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