Project Billing Coordinator

Creative Financial Staffing, LLC; Oak Creek (WI); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Stable leadership

Team culture

Growth opportunities

Job summary

Creative Financial Staffing, LLC is assisting a stable Midwest construction company in Oak Creek, WI to hire a Project Billing Coordinator. This on-site role focuses on supporting project managers with monthly billings, pay applications, and lien waivers.

You’ll manage job setups, budgets, change orders, timekeeping, payroll support, A/R and A/P, and coordinate subcontractor paperwork. A minimum of two years in administration with MS Office is required; solid organization and clear communication

Qualifications

• 2+ years of administrative experience (construction or trades experience is a plus).
• Strong organizational skills with the ability to manage multiple priorities.
• Clear, professional communication skills.

Responsibilities

• Support Project Managers with monthly billings, pay applications, and lien waivers.
• Assist with job setup and work orders, including budgets, phase codes, and change orders.
• Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P).
• Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation.
• Maintain accurate, organized project and job files.
• Provide general administrative support to the project and office teams.

Skills

Administrative experience

Microsoft Office

Organizational skills

Communication

Tools

Excel

Word

Outlook

Job description

Project Billing Coordinator

Location: Oak Creek, WI (On-Site)

Salary: $45,000 – $50,000 per year

Join a Company That’s Built to Last

Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They’ve built their reputation on quality, trust, and long-standing relationships—and they’re looking for a dependable administrative assistant to help keep operations running smoothly.

Why You’ll Love This Role

• Stable company with strong, supportive leadership
• Tight-knit, team-oriented culture where you’re valued
• Opportunity to learn, grow, and expand your skills
• Variety in your day—no two days are the same

What You’ll Do

• Support Project Managers with monthly billings, pay applications, and lien waivers
• Assist with job setup and work orders, including budgets, phase codes, and change orders
• Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
• Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
• Maintain accurate, organized project and job files
• Provide general administrative support to the project and office teams

What You Bring

• 2+ years of administrative experience (construction or trades experience is a plus)
• Strong organizational skills with the ability to manage multiple priorities
• Clear, professional communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Bonus Points If You Have

• Experience supporting construction projects or working with subcontractors
• Familiarity with billing, compliance paperwork, or job costing

Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable