Project Billing Coordinator

CFS; Oak Creek (WI); On-site; USD 45,000 - 50,000; Full time

Job summary

CFS in Oak Creek, WI is seeking a dependable Administrative Assistant to keep operations running smoothly for a stable, family-owned construction company with nearly 100 years of success across the Midwest.

As part of the team, you will support project managers with billing, job setup, and administrative tasks, while maintaining organized files and ensuring smooth daily office operations. This on-site role emphasizes attention to detail and strong communication.

Qualifications

• 2+ years of administrative experience (construction or trades experience is a plus)
• Strong organizational skills with the ability to manage multiple priorities
• Clear, professional communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Responsibilities

• Support Project Managers with monthly billings, pay applications, and lien waivers
• Assist with job setup and work orders, including budgets, phase codes, and change orders
• Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
• Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
• Maintain accurate, organized project and job files
• Provide general administrative support to the project and office teams

Skills

Administrative experience

Organizational skills

Communication skills

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Join a Company That’s Built To Last

Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They’ve built their reputation on quality, trust, and long-standing relationships—and they’re looking for a dependable administrative assistant to help keep operations running smoothly.

Location: Oak Creek, WI (On-Site)

Salary: $45,000 – $50,000 per year

Join a Company That’s Built To Last

Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They’ve built their reputation on quality, trust, and long-standing relationships—and they’re looking for a dependable administrative assistant to help keep operations running smoothly.

Why You’ll Love This Role

• Stable company with strong, supportive leadership
• Tight-knit, team-oriented culture where you're valued
• Opportunity to learn, grow, and expand your skills
• Variety in your day—no two days are the same

What You’ll Do

• Support Project Managers with monthly billings, pay applications, and lien waivers
• Assist with job setup and work orders, including budgets, phase codes, and change orders
• Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
• Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
• Maintain accurate, organized project and job files
• Provide general administrative support to the project and office teams

What You Bring

• 2+ years of administrative experience (construction or trades experience is a plus)
• Strong organizational skills with the ability to manage multiple priorities
• Clear, professional communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Bonus Points If You Have

• Experience supporting construction projects or working with subcontractors
• Familiarity with billing, compliance paperwork, or job costing

Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable