Project Billing & Contracts Specialist

TriMark USA, LLC; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with employer match

Job summary

TriMark USA, LLC is seeking a Project Accountant (C&B Specialist) to manage accounting and financial reporting for kitchen design and installation projects. You’ll monitor revenue, COGS, and receivables, ensuring billing accuracy and timely collections while coordinating with Sales, Project Management, and subcontractors.

The role emphasizes contract administration, compliance, and closeout activities, including payroll-related documentation and OCIP reporting.

Qualifications

• 3+ years of cost accounting or general accounting experience.
• Construction experience preferred.
• Experience with AIA billing, certified payroll, prevailing wage, or subcontractor administration preferred.
• Proficient in Microsoft Office applications.
• Experience with ERP, billing, or project management systems preferred.
• Prior experience in foodservice equipment and supplies desired.

Responsibilities

• Review revenue and margin each month to ensure consistency with project forecasts.
• Prepare monthly revenue forecasts and accounts receivable updates.
• Assist with job reconciliation, final billing, commissions, and collection efforts.
• Ensure all applicable job costs are posted and accurately reflected in billing.
• Review contracts, general conditions, and project requirements for accuracy and compliance with applicable terms.
• Coordinate insurance certificates, payment and performance bonds, contract amendments, and extensions.
• Assist with bids, bid bonds, prequalification, and review of prevailing wage and other contract requirements.
• Coordinate certified payroll and prevailing wage requirements with contractors and appropriate agencies.
• Maintain required payroll, lien waiver, and subcontractor documentation.
• Support OCIP enrollment, monthly reporting, and closeout requirements.
• Maintain timekeeping/job codes and ensure appropriate payroll classifications are applied.
• Monitor jobs that have been final billed and identify outstanding issues.
• Coordinate resolution of open contract, billing, and documentation requirements.
• Validate final system matches to ensure all costs have been posted.
• Support timely and accurate job closeout.
• Act as a liaison between the company, customers, subcontractors, project teams, HR, and other stakeholders.
• Communicate contract, billing, payroll, and compliance requirements effectively.
• Attend required meetings and follow up on outstanding documentation and approvals.

Skills

Cost accounting

Billing & invoicing

Contract compliance

Communication

Attention to detail

Team collaboration

Education

Bachelor’s degree in Finance or Accounting

Tools

ERP systems

Microsoft Excel

AIA billing software

Job description

TriMark USA, LLC is seeking a Project Accountant (C&B Specialist) to manage accounting and financial reporting for kitchen design and installation projects. You’ll monitor revenue, COGS, and receivables, ensuring billing accuracy and timely collections while coordinating with Sales, Project Management, and subcontractors.

The role emphasizes contract administration, compliance, and closeout activities, including payroll-related documentation and OCIP reporting.