Contracts & Billing Analyst

TriMark USA; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with employer match

Job summary

TriMark USA, LLC is seeking a Project Accountant (C&B Specialist) to manage accounting and financial reporting for kitchen design and installation projects. You’ll monitor revenue, COGS, and receivables, ensuring billing accuracy and timely collections while coordinating with Sales, Project Management, and subcontractors.

The role emphasizes contract administration, compliance, and closeout activities, including payroll-related documentation and OCIP reporting.

Qualifications

• 3+ years of cost accounting or general accounting experience.
• Construction experience preferred.
• Experience with AIA billing, certified payroll, prevailing wage, or subcontractor administration preferred.
• Proficient in Microsoft Office applications.
• Experience with ERP, billing, or project management systems preferred.
• Prior experience in foodservice equipment and supplies desired.

Responsibilities

• Review revenue and margin each month to ensure consistency with project forecasts.
• Prepare monthly revenue forecasts and accounts receivable updates.
• Assist with job reconciliation, final billing, commissions, and collection efforts.
• Ensure all applicable job costs are posted and accurately reflected in billing.
• Review contracts, general conditions, and project requirements for accuracy and compliance with applicable terms.
• Coordinate insurance certificates, payment and performance bonds, contract amendments, and extensions.
• Assist with bids, bid bonds, prequalification, and review of prevailing wage and other contract requirements.
• Coordinate certified payroll and prevailing wage requirements with contractors and appropriate agencies.
• Maintain required payroll, lien waiver, and subcontractor documentation.
• Support OCIP enrollment, monthly reporting, and closeout requirements.
• Maintain timekeeping/job codes and ensure appropriate payroll classifications are applied.
• Monitor jobs that have been final billed and identify outstanding issues.
• Coordinate resolution of open contract, billing, and documentation requirements.
• Validate final system matches to ensure all costs have been posted.
• Support timely and accurate job closeout.
• Act as a liaison between the company, customers, subcontractors, project teams, HR, and other stakeholders.
• Communicate contract, billing, payroll, and compliance requirements effectively.
• Attend required meetings and follow up on outstanding documentation and approvals.

Skills

Cost accounting

Billing & invoicing

Contract compliance

Communication

Attention to detail

Team collaboration

Education

Bachelor’s degree in Finance or Accounting

Tools

ERP systems

Microsoft Excel

AIA billing software

Job description

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

The Project Accountant (C&B Specialist) is responsible for the accounting and financial reporting projects (namely, design and installation of commercial kitchens and related equipment). This includes maintaining revenue and COGS by project, monitoring of billing and receivables, and compliance with contract terms. This role works closely with Sales, Project Management, customers, and subcontractors to ensure contractual requirements are met, billing is accurate and timely, receivables are collected, and projects are properly closed out.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Review revenue and margin each month to ensure consistency with project forecasts.
• Prepare monthly revenue forecasts and accounts receivable updates.
• Assist with job reconciliation, final billing, commissions, and collection efforts.
• Ensure all applicable job costs are posted and accurately reflected in billing.

Contract Administration:

• Review contracts, general conditions, and project requirements for accuracy and compliance with applicable terms.
• Coordinate insurance certificates, payment and performance bonds, contract amendments, and extensions.
• Assist with bids, bid bonds, prequalification, and review of prevailing wage and other contract requirements.

Compliance & Reporting:

• Coordinate certified payroll and prevailing wage requirements with contractors and appropriate agencies.
• Maintain required payroll, lien waiver, and subcontractor documentation.
• Support OCIP enrollment, monthly reporting, and closeout requirements.
• Maintain timekeeping/job codes and ensure appropriate payroll classifications are applied.

Project Closeout:

• Monitor jobs that have been final billed and identify outstanding issues.
• Coordinate resolution of open contract, billing, and documentation requirements.
• Validate final system matches to ensure all costs have been posted.
• Support timely and accurate job closeout.

Communication & Coordination:

• Act as a liaison between the company, customers, subcontractors, project teams, HR, and other stakeholders.
• Communicate contract, billing, payroll, and compliance requirements effectively.
• Attend required meetings and follow up on outstanding documentation and approvals.

COMPETENCIES:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Highly detail-oriented with a strong commitment to accuracy.
• Strong understanding of contracts, billing, and project documentation.
• Ability to manage multiple priorities and deadlines.
• Strong analytical and problem-solving skills.
• Ability to work collaboratively with internal and external stakeholders.
• Proactive approach to identifying and resolving issues.

QUALIFICATIONS & EXPERIENCE:

• 3+ years of cost accounting or general accounting experience.
• Bachelor’s degree in Finance or Accounting is a PLUS
• Construction or construction services experience preferred.
• Experience with AIA billing, certified payroll, prevailing wage, or subcontractor administration preferred.
• Proficient in Microsoft Office applications.
• Experience with ERP, billing, or project management systems preferred.
• Prior experience in foodservice equipment and supplies desired.
• Ability to successfully pass a background check post offer acceptance.

Compensation includes the posted base salary range and does not reflect potential commission, incentive, bonus, or other additional compensation opportunities, where applicable. Total compensation is determined based on experience, skills, internal equity, geographic location, and other job-related compensatory factors.

In addition to base salary, this role will be eligible for participation in TriMark’s benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [e-mail].