Project Billing & AR/AP Specialist

Weaver Consultants Group; Dublin (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Weaver Consultants Group in Dublin, CA is seeking an experienced Office Administrator to join our Environmental Practice Group. This role will handle accounts payable/receivable, time tracking, invoicing, and budget entry, while providing essential support to project teams in a fast-paced environment.

The ideal candidate will have 3–5 years of professional administrative/financial support experience in a professional services firm, strong organizational skills, ERP experience (Deltek

Qualifications

• Associate’s or Bachelor’s Degree in Business or related field preferred.
• Minimum 3–5 years of professional administrative/financial support experience.
• Strong organizational skills and attention to detail.
• Proficiency with Adobe and Microsoft Office Suite required.

Responsibilities

• Record account payables to correct expense accounts, jobs and phases.
• Track and enter time spent on billable and non-billable tasks.
• Provide primary support for timely transactions including timesheets, expense reports, and coding.
• Prepare detailed monthly client invoices.
• Review and monitor client accounts receivable.
• Assist with subcontracting processes including vendor setup.
• Set up new projects and budget entry.
• Support staff in report preparation and production.
• Foster teamwork and handle special projects as required.

Skills

Strong organizational skills

Detail oriented

Adobe proficiency

MS Office Suite

ERP experience (Deltek Vantagepoint)

Education

Associate’s or Bachelor’s Degree in Business or related field

Tools

Deltek Vantagepoint

Job description

Weaver Consultants Group in Dublin, CA is seeking an experienced Office Administrator to join our Environmental Practice Group. This role will handle accounts payable/receivable, time tracking, invoicing, and budget entry, while providing essential support to project teams in a fast-paced environment.

The ideal candidate will have 3–5 years of professional administrative/financial support experience in a professional services firm, strong organizational skills, ERP experience (Deltek