Billing & Accounts Administrator — Fast-Paced Projects

Weaver Consultants Group; Dublin (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

Weaver Consultants Group is seeking an experienced Office Administrator to join our Environmental Practice Group in Dublin, OH. The role covers end-to-end accounts payable/receivable, time entry, expense reporting, and client invoicing in a fast-paced professional services setting.

The ideal candidate will have 3–5 years of admin/financial support experience, strong organizational skills, and proficiency with ERP systems (Deltek Vantagepoint preferred) and the Adobe/Microsoft Office suite.

Qualifications

• Associate’s or Bachelor’s Degree in Business or related field preferred.
• 3–5 years of professional experience in an administrative/financial support role.
• Strong organizational and detail-oriented skills; able to handle multiple priorities.
• Proficiency with Adobe and Microsoft Office Suite; ERP software experience required, Deltek Vantagepoint a major plus.
• Ability to respond to changing priorities and work overtime as needed.

Responsibilities

• Record accounts payable to correct expense accounts, job, and phase.
• Track and enter time for billable and non-billable tasks.
• Provide primary support to ensure timely entry of transactions by all group employees.
• Prepare detailed monthly client invoices.
• Review and monitor client accounts receivable.
• Assist with subcontracting processes including vendor setup.
• Perform new project setup and budget entry.
• Collaborate with team members and contribute to all tasks.
• Support staff with report preparation and production.
• Implement and follow through on special projects as required.

Skills

Strong organizational skills

Attention to detail

Communication and financial matters

Education

Associate’s or Bachelor’s Degree in Business

Tools

Deltek Vantagepoint

ERP software

Adobe

Microsoft Office (Word, Outlook, Excel, Power Point)

Job description

Weaver Consultants Group is seeking an experienced Office Administrator to join our Environmental Practice Group in Dublin, OH. The role covers end-to-end accounts payable/receivable, time entry, expense reporting, and client invoicing in a fast-paced professional services setting.

The ideal candidate will have 3–5 years of admin/financial support experience, strong organizational skills, and proficiency with ERP systems (Deltek Vantagepoint preferred) and the Adobe/Microsoft Office suite.