Billing & AR Specialist - Professional Services

Weaver Consultants Group; Columbus (OH); On-site; USD 40,000 - 54,000; Full time

Job summary

Weaver Consultants Group in Columbus, OH is seeking an experienced Office Administrator to join our Environmental Practice Group. This full-time role manages accounts payable/receivable, time entry, and client invoicing while supporting project administration.

The ideal candidate will have 2-year or bachelor’s degree, 3–5 years in admin/financial support at a professional services firm, strong organizational skills, and proficiency in Adobe and Microsoft Office; ERP experience with Deltek

Qualifications

• Associate’s or Bachelor’s Degree in Business or related field preferred
• 3–5 years of professional experience with administrative/financial support in a professional services firm
• Strong organizational skills and ability to handle details accurately
• Excellent communication skills and ability to work under pressure
• Proficiency in Adobe and Microsoft Office Suite
• Experience with ERP software, especially Deltek Vantagepoint

Responsibilities

• Record account payable to correct expense account, job and phase
• Efficiently track and enter time spent on billable and non-billable tasks
• Provide primary support to ensure transactions are entered timely by all staff
• Prepare detailed monthly client invoices
• Review and monitor client accounts receivable
• Assist with subcontracting processes including vendor setup
• Perform new project setup and budget entry
• Collaborate with team and contribute to project reports and proposals
• Support staff in report preparation and production

Skills

Strong organizational skills

Detail oriented

Excellent communication

Time management

Education

Associate’s or Bachelor’s Degree in Business or related field

Tools

Adobe

Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)

Deltek Vantagepoint ERP

Job description

Weaver Consultants Group in Columbus, OH is seeking an experienced Office Administrator to join our Environmental Practice Group. This full-time role manages accounts payable/receivable, time entry, and client invoicing while supporting project administration.

The ideal candidate will have 2-year or bachelor’s degree, 3–5 years in admin/financial support at a professional services firm, strong organizational skills, and proficiency in Adobe and Microsoft Office; ERP experience with Deltek