Billing Administrator

Weaver-Consultants-Group; Dublin (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Weaver Consultants Group is seeking an experienced Office Administrator to join the Environmental Practice Group in Dublin, OH. The role handles accounts payable, time tracking, invoicing, vendor setup, project budgets, and general support for the team.

Ideal candidates have 3–5 years in admin/financial roles within professional services, a business degree, and strong MS Office and ERP skills, with Deltek Vantagepoint experience a big plus. Overtime may be required.

Qualifications

• Associate’s or Bachelor’s Degree in Business or related field preferred.
• 3–5 years of admin/financial support in a professional services firm.
• Strong organizational and detail-oriented skills.
• Proficiency in Adobe and Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• ERP experience required; Deltek Vantagepoint a major plus.

Responsibilities

• Record accounts payable to correct expense accounts, job and phase.
• Enter time and prepare detailed monthly client invoices.
• Monitor client accounts receivable and assist with subcontracting processes.
• Support staff with report preparation and ERP data entry.
• Assist with new project setup and budget entry.
• Provide general administrative support as needed.

Skills

A/R & A/P admin

Time entry & invoicing

Vendor setup & budgeting

MS Office proficiency

Deltek Vantagepoint experience

Education

Associate's/Bachelor's in Business or related

Tools

Adobe

MS Office (Word/Outlook/PP/Excel)

Job description

Weaver Consultants Group prides itself on our people - A talented group of engineers, scientists, support staff and administrators who are as dedicated to client service as they are to their professional or technical discipline. If you are a motivated and committed individual, please apply to join our growing team!We are looking for an experienced Office Administrator to join our Environmental Practice Group. This roll will be responsible for account receivable and account payable duties within our group, from start to finish. It is a dynamic position that requires a person to work well under pressure and who enjoys a fast pace environment where they can think independently and make decisions.ResponsibilitiesRecord account payables to correct expense account, job and phaseEfficiently track and enter time spent on all billable and non-billable tasksProvide primary support to ensure transactions are entered on a timely basis by all employees in our group, including but not limited to: entering time, completing expense reports, coding expenses, and general computer support if possible.Prepare very detailed monthly client invoicesReview and monitor client account receivablesAssist with subcontracting processes including vendor setupPerform new project set up and budget entryWork as a team member and contribute as an individual in all tasks assignedSupport the technical/professional staff in report preparation and productionImplement and follow through on special projects as requiredQualificationsAssociate’s or Bachelor’s Degree in Business or related field preferredMinimum 3-5 yrs. professional experience with administrative/financial support role with professional services firm strongly preferredStrong organizational skillsDetail oriented and proficient at both communications and financial mattersProficiency in Adobe and Microsoft Office Suite, specifically Word, Outlook, Power Point, and Excel requiredPrior experience with Enterprise Resource Planning (ERP) software to process accounting transactions is required and experience with Deltek accounting software, especially Vantagepoint would be a major plusThe ability to respond to constantly changing priorities and quickly changing client needs is essentialAvailability to work overtime as requiredFrom its inception in 1991, Weaver Consultants Group has been founded upon the tenets of attentive and responsive customer service, strong project management, and solid internal financial controls. The quality of our people, our focus on understanding and responding to our clients' needs, and our application of good business management practices have resulted in most new projects originating from our existing customer base. Over the years, our professionals have faced the challenges of a constantly changing industry. Shifting federal and state regulations, cultural trends, and technical innovations have vastly impacted the way businesses work. Throughout it all, our team has remained dedicated to our clients, helping to identify pragmatic solutions to help them achieve their business objectives.EOE/AA/M/F/Vet/DisabilityWeaver Consultants Group maintains a drugfree workplace.#ZR