Environmental Billing & Finance Specialist

WEAVER CONSULTANTS GROUP LLC; Dublin (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Weaver Consultants Group is seeking an experienced Office Administrator for its Environmental Practice Group. This role handles accounts payable/receivable, time tracking, and detailed client invoicing in a fast-paced professional services setting.

Requirements include an Associate’s or Bachelor's Degree in Business, 3–5 years of administrative/financial support experience, and strong organizational skills.

Qualifications

• Associate’s or Bachelor’s Degree in Business or related field preferred
• Minimum 3–5 yrs. professional experience in administrative/financial support role in a professional services firm
• Strong organizational skills
• Detail oriented and proficient at communications and financial matters
• Proficiency in Adobe and Microsoft Office Suite, especially Word, Outlook, PowerPoint, and Excel
• Experience with ERP software to process accounting transactions; Deltek Vantagepoint is a major plus
• Ability to adapt to changing priorities and client needs; overtime availability

Responsibilities

• Record accounts payable to correct expense account, job and phase
• Track and enter time spent on billable and non-billable tasks
• Provide primary support to ensure transactions are entered timely by all employees
• Prepare detailed monthly client invoices
• Review and monitor client accounts receivable
• Assist with subcontracting processes including vendor setup
• Set up new projects and budget entries
• Support staff in report preparation and production
• Contribute as a team member and handle assigned tasks
• Implement and follow through on special projects as required

Skills

ERP software

Deltek Vantagepoint

Adobe

Microsoft Office

Time management

Communication

Education

Associate’s Degree in Business

Bachelor’s Degree in Business

Tools

Deltek Vantagepoint

Job description

Weaver Consultants Group is seeking an experienced Office Administrator for its Environmental Practice Group. This role handles accounts payable/receivable, time tracking, and detailed client invoicing in a fast-paced professional services setting.

Requirements include an Associate’s or Bachelor's Degree in Business, 3–5 years of administrative/financial support experience, and strong organizational skills.