Billing Administrator

Weaver Consultants Group; Dublin (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Weaver Consultants Group in Dublin, CA is seeking an experienced Office Administrator to join our Environmental Practice Group. This role will handle accounts payable/receivable, time tracking, invoicing, and budget entry, while providing essential support to project teams in a fast-paced environment.

The ideal candidate will have 3–5 years of professional administrative/financial support experience in a professional services firm, strong organizational skills, ERP experience (Deltek

Qualifications

• Associate’s or Bachelor’s Degree in Business or related field preferred.
• Minimum 3–5 years of professional administrative/financial support experience.
• Strong organizational skills and attention to detail.
• Proficiency with Adobe and Microsoft Office Suite required.

Responsibilities

• Record account payables to correct expense accounts, jobs and phases.
• Track and enter time spent on billable and non-billable tasks.
• Provide primary support for timely transactions including timesheets, expense reports, and coding.
• Prepare detailed monthly client invoices.
• Review and monitor client accounts receivable.
• Assist with subcontracting processes including vendor setup.
• Set up new projects and budget entry.
• Support staff in report preparation and production.
• Foster teamwork and handle special projects as required.

Skills

Strong organizational skills

Detail oriented

Adobe proficiency

MS Office Suite

ERP experience (Deltek Vantagepoint)

Education

Associate’s or Bachelor’s Degree in Business or related field

Tools

Deltek Vantagepoint

Job description

Job Description

Job Description

Weaver Consultants Group prides itself on our people - A talented group of engineers, scientists, support staff and administrators who are as dedicated to client service as they are to their professional or technical discipline. If you are a motivated and committed individual, please apply to join our growing team!

We are looking for an experienced Office Administrator to join our Environmental Practice Group. This roll will be responsible for account receivable and account payable duties within our group, from start to finish. It is a dynamic position that requires a person to work well under pressure and who enjoys a fast pace environment where they can think independently and make decisions.

Responsibilities

• Record account payables to correct expense account, job and phase
• Efficiently track and enter time spent on all billable and non-billable tasks
• Provide primary support to ensure transactions are entered on a timely basis by all employees in our group, including but not limited to: entering time, completing expense reports, coding expenses, and general computer support if possible.
• Prepare very detailed monthly client invoices
• Review and monitor client account receivables
• Assist with subcontracting processes including vendor setup
• Perform new project set up and budget entry
• Work as a team member and contribute as an individual in all tasks assigned
• Support the technical/professional staff in report preparation and production
• Implement and follow through on special projects as required

Qualifications

• Associate’s or Bachelor’s Degree in Business or related field preferred
• Minimum 3-5 yrs. professional experience with administrative/financial support role with professional services firm strongly preferred
• Strong organizational skills
• Detail oriented and proficient at both communications and financial matters
• Proficiency in Adobe and Microsoft Office Suite, specifically Word, Outlook, Power Point, and Excel required
• Prior experience with Enterprise Resource Planning (ERP) software to process accounting transactions is required and experience with Deltek accounting software, especially Vantagepoint would be a major plus
• The ability to respond to constantly changing priorities and quickly changing client needs is essential
• Availability to work overtime as required

From its inception in 1991, Weaver Consultants Group has been founded upon the tenets of attentive and responsive customer service, strong project management, and solid internal financial controls. The quality of our people, our focus on understanding and responding to our clients' needs, and our application of good business management practices have resulted in most new projects originating from our existing customer base. Over the years, our professionals have faced the challenges of a constantly changing industry. Shifting federal and state regulations, cultural trends, and technical innovations have vastly impacted the way businesses work. Throughout it all, our team has remained dedicated to our clients, helping to identify pragmatic solutions to help them achieve their business objectives.

EOE/AA/M/F/Vet/Disability

Weaver Consultants Group maintains a drugfree workplace.

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