Project Billing & Administration Specialist

Poutrix; Toledo (OH); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Life insurance

Paid parental leave

Nine paid holidays

Job summary

Arcadis is seeking a Project Assistant to join our team to support project administration for multiple project managers in the Midwest Region, primarily Ohio, Michigan and Indiana. You will have regular interaction with the Project Controller and Finance Manager regarding contracts and project specific financials and metrics.

This is an exciting opportunity to track project progress, prepare contract reports for management, monitor budgets and distribute routine correspondence related to the

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• 1–3+ years of related experience.
• Finance background or coursework
• Previous experience with client billing procedures
• Previous administrative experience in a fast-paced setting

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Midwest Region.
• Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Skills

Interpersonal skills

Communication skills

Education

Associate or Bachelor degree in Accounting Finance Business Administration or related field

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Job description

Arcadis is seeking a Project Assistant to join our team to support project administration for multiple project managers in the Midwest Region, primarily Ohio, Michigan and Indiana. You will have regular interaction with the Project Controller and Finance Manager regarding contracts and project specific financials and metrics.

This is an exciting opportunity to track project progress, prepare contract reports for management, monitor budgets and distribute routine correspondence related to the