Project Administration & Billing Assistant

Arcadis; Cincinnati (OH); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401K

Paid parental leave

Wellbeing benefits

Tuition reimbursement

9 paid holidays

15 days PTO

Job summary

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the Midwest Region (primarily Ohio, Michigan and Indiana). You will interact with the Project Controller and Finance Manager regarding contracts and project-specific financials and metrics.

This role supports tracking progress of projects, preparing reports on contracts, monitoring budgets and distributing routine correspondence to project teams.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• 1-3+ years of related experience.
• Finance background or coursework.
• Previous experience with client billing procedures.
• Previous administrative experience in a fast-paced setting.

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent for all projects in the Midwest Region.
• Provide and analyze financial project metric reports (Revenue, profitability, accounts receivable).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in PM tools.
• Prepare documents associated with client billing related to contracts.
• Verify invoices comply with contract terms.
• Prepare reports and spreadsheets with high quality control following billing guidelines.
• Participate in monthly project reviews with Finance Managers and Project Managers.

Education

Accounting/Finance/Business Administration degree or related field

Job description

Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the Midwest Region (primarily Ohio, Michigan and Indiana). You will interact with the Project Controller and Finance Manager regarding contracts and project-specific financials and metrics.

This role supports tracking progress of projects, preparing reports on contracts, monitoring budgets and distributing routine correspondence to project teams.