Project Finance & Admin Coordinator

Arcadis; Toledo (OH); On-site; USD 60,000 - 75,000; Full time

Job summary

Arcadis is seeking a Project Assistant to support project administration across the Midwest region, coordinating with project managers, invoicing, budgeting and forecasting for Ohio, Michigan and Indiana projects.

The ideal candidate holds accounting/finance knowledge and 1–3 years of related experience, with strong MS Office skills and meticulous time-management to handle multiple tasks under tight deadlines.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• 1-3+ years of related experience.
• Finance background or coursework.
• Previous experience with client billing procedures.
• Previous administrative experience in a fast-paced setting.

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the Midwest Region.
• Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable etc.).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Skills

Interpersonal skills

Communication

Time management

Microsoft Word

PowerPoint

Outlook

Excel

Education

Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Job description

Arcadis is seeking a Project Assistant to support project administration across the Midwest region, coordinating with project managers, invoicing, budgeting and forecasting for Ohio, Michigan and Indiana projects.

The ideal candidate holds accounting/finance knowledge and 1–3 years of related experience, with strong MS Office skills and meticulous time-management to handle multiple tasks under tight deadlines.