Project Billing & Accounting Coordinator

Benesch; Chicago (IL); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401K with company match

Paid time off + holidays

Job summary

Benesch is seeking an Accounting Coordinator (Biller) to support project accounting and billing. You will coordinate client invoicing, project setup, revenue reviews, reporting, collections support, and contract administration in collaboration with Project Managers and the Accounting team.

The role requires five years of project accounting experience, a relevant degree or equivalent, and proficiency with Deltek Vantagepoint and Excel.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred; or High school degree with relevant project accounting and billing experience in the AEC industry.
• Minimum of five years of project accounting, billing, or accounting experience.
• Experience within the Architecture, Engineering, Construction (AEC) or professional services industry preferred.
• Experience working with state DOT agencies, transportation clients, railroads, or public-sector contracts preferred.
• Proficiency with Deltek Vantagepoint (or similar project-based accounting software).

Responsibilities

• Establish new projects and clients within Deltek Vantagepoint based on contract requirements and project authorization documents.
• Review contract terms to ensure project, billing, labor, and invoicing parameters are accurately reflected in the accounting system.
• Maintain project and contract files, including supporting documentation and project closeout records.
• Update accounting records for project modifications and project closeouts.
• Configure billing setups and prepare client invoices in accordance with contract terms and client requirements.
• Coordinate the billing process for assigned projects with Project Managers and clients.
• Prepare billing support schedules and documentation required by clients.
• Verify labor, direct costs, unit costs, and subconsultant expenses are billed in accordance with contractual requirements.
• Review project performance and revenue activity to ensure accurate revenue recognition and invoicing.
• Monitor contract limits, funding constraints, and project billing status.
• Identify and communicate project overrun concerns, including DBE participation compliance when applicable.
• Prepare and distribute project accounting reports and monthly project summaries to Project Managers.
• Review unbilled balances and assist in resolving billing-related issues.
• Analyze project financial information and investigate significant revenue or billing fluctuations.
• Assist Project Managers with project accounting questions, billing inquiries, and accounts receivable matters.
• Support period-end close activities, reporting, reconciliations, and financial analysis.
• Partner with Project Managers and clients to resolve billing disputes and collection issues.
• Assist with accounts receivable monitoring, aging reviews, and collection follow-up efforts.
• Support analysis of outstanding receivables and unbilled project balances.
• Review employee timesheets for compliance with company policies and project requirements.
• Prepare schedules and supporting documentation for financial, project, governmental, and FAR audits.
• Assist with year-end accounting procedures and audit requests.
• Maintain accurate records in accordance with company policies and client requirements.
• Respond to billing, project accounting, and subcontractor payment inquiries from Project Managers and clients.
• Manage multiple projects and deadlines while maintaining a high level of accuracy.
• Assist with special projects and other accounting responsibilities as assigned.

Skills

Analytical skills

Communication

Multitasking

Attention to detail

Confidentiality

Independent work

Collaboration

Education

Bachelor’s degree or equivalent

Tools

Deltek Vantagepoint

Deltek Vision

BST

Microsoft Excel

Microsoft Word

Outlook

Job description

Benesch is seeking an Accounting Coordinator (Biller) to support project accounting and billing. You will coordinate client invoicing, project setup, revenue reviews, reporting, collections support, and contract administration in collaboration with Project Managers and the Accounting team.

The role requires five years of project accounting experience, a relevant degree or equivalent, and proficiency with Deltek Vantagepoint and Excel.