Project Billing & Accounting Admin Specialist

AG SOLUTIONS LLC; Albuquerque (NM); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Job summary

AG Solutions LLC is seeking an Office Administrator with an accounting background to support our Farmington Division. The role is project-oriented, working with Project Managers and field personnel from job setup through billing, WIP updates, and closeout.

Responsibilities include managing Farmington callout and T&M invoicing, coordinating with Corporate Accounting, maintaining project documentation, and ensuring accurate job numbers and accounting information.

Qualifications

• Experience in accounting, bookkeeping, billing, or project administration.
• Strong organization, attention to detail, and follow-through.
• Comfortable working with financial and project information.
• Strong communication skills and ability to work with managers and field personnel.
• Proficiency with Excel, Outlook, and general business software.
• Construction, job costing, WIP, T&M invoicing, or QuickBooks experience preferred.

Responsibilities

• Manage Farmington callout and T&M invoicing, including reviewing documentation and preparing customer invoices.
• Initiate new job setup, assign job numbers, and gather required project information.
• Work with Project Managers on job kickoff, project status, WIP updates, and job closeout.
• Gather and maintain contracts, change orders, POs, receipts, T&M sheets, and other project documentation.
• Track outstanding billing and project information and follow up with PMs and field personnel.
• Assist Corporate Accounting with project invoicing, job-costing questions, and documentation.

Skills

Organization

Attention to detail

Communication skills

Problem-solving

Tools

Microsoft Excel

Outlook

QuickBooks

Job description

AG Solutions LLC is seeking an Office Administrator with an accounting background to support our Farmington Division. The role is project-oriented, working with Project Managers and field personnel from job setup through billing, WIP updates, and closeout.

Responsibilities include managing Farmington callout and T&M invoicing, coordinating with Corporate Accounting, maintaining project documentation, and ensuring accurate job numbers and accounting information.