Project Associate I (JR235220)

Montefiore Hudson Valley Collaborative; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Montefiore Medical Center seeks a Project Associate to support the Chair of Radiology and the Unified Administrator of Radiology. You will coordinate timelines, budgets, and communications across clinical and administrative teams to help advance department initiatives.

Ideal candidates bring at least three years in project management or healthcare operations, strong Excel/PowerPoint skills, and a proactive, discreet approach to sensitive information in a fast-paced academic medical setting.

Qualifications

• Bachelor’s degree required.
• Minimum of three years of experience in project management, healthcare operations, or administrative support.
• Advanced proficiency in Microsoft Office, especially Excel, PowerPoint, Word, and Outlook.

Responsibilities

• Coordinate multiple projects from initiation through completion with milestones and budgets.
• Submit and track capital purchases, invoices, and attestations.
• Evaluate workflows and support process improvements to enhance operations.
• Manage complex calendars, meetings, presentations, and confidential correspondence.
• Organize meetings, prepare agendas, and distribute minutes with action trackers.
• Collaborate with physicians, nursing leadership, and other stakeholders to support initiatives.
• Maintain trackers and reports while ensuring accuracy and confidentiality.
• Coordinate purchasing requests, supplies, and inventory as needed.

Skills

Organizational skills

Communication skills

Analytical skills

Problem-solving skills

Excel

PowerPoint

Word

Outlook

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Introduction

To heal, to teach, to discover and to advance the health of the communities we serve.

Overview

The Project Associate plays an integral role in supporting a large complex academic department at Montefiore Medical Center. The candidate will provide project management, operational, and administrative support to the Chair of Radiology and the Unified Administrator of Radiology. This position coordinates departmental initiatives, monitors project timelines and budgets, supports process improvement, and ensures effective communication and follow-through across clinical and administrative teams.

The ideal candidate will thrive in a fast-paced environment, manage multiple projects and priorities with a focus on problem solving, Candidate should also be highly committed, transparent, self-starter who is committed patient care.

Responsibilities

• Project Management: Coordinate multiple projects from initiation through completion, track milestones and deliverables, monitor timelines and budgets, identify risks, and provide regular status reports to leadership.
• Management of Capital Purchases/Invoices and Moonlighting attestations: Submit and track large complex projects in Strata along with finances; manage monthly provider attestation forms, process invoices.
• Process Improvement: Evaluate workflows, identify opportunities to improve efficiency, develop procedures, and support initiatives that enhance departmental operations and patient care.
• Administrative Support: Manage complex calendars, schedule meetings, prepare presentations and reports, handle confidential correspondence, and coordinate daily administrative needs for Radiology leadership.
• Meeting Coordination: Organize meetings and committees, prepare agendas, record and distribute minutes, and track action items to ensure timely follow-up.
• Operational Coordination: Collaborate with physicians, nursing leadership, directors, and other stakeholders to support departmental initiatives, coordinate operational needs, and monitor compliance with established procedures.
• Reporting and Documentation: Maintain project trackers, spreadsheets, departmental records, and performance reports while ensuring accuracy, confidentiality, and timely submission.
• General Departmental Support: Coordinate purchasing requests, supplies, inventory, and other operational or administrative responsibilities as needed.

Requirements

• Bachelor’s degree required.
• Minimum of three years of experience in project management, healthcare operations, or administrative support.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Strong organizational, communication, analytical, and problem-solving skills.
• Ability to manage competing priorities, work independently, meet deadlines, and exercise discretion when handling confidential information.
• Healthcare or academic medical center experience preferred.