Project Associate I

Montefiore Medical Center; United States; On-site; USD 68,000 - 85,000; Full time

Job summary

Montefiore Medical Center in Bronx, NY is seeking a Project Associate to support the Radiology department's Chair and Unified Administrator of Radiology. The role involves project management, budgeting, and administrative tasks in a fast-paced academic medical center.

You will coordinate initiatives, track timelines, work with physicians and leadership, and ensure follow-through with strong MS Office skills and healthcare operations experience.

Qualifications

• Bachelor's degree required.
• Minimum of three years of experience in project management, healthcare operations, or administrative support.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Strong organizational, communication, analytical, and problem-solving skills.
• Ability to manage competing priorities, work independently, meet deadlines, and exercise discretion when handling confidential information.
• Healthcare or academic medical center experience preferred.

Responsibilities

• Coordinate multiple projects from initiation through completion, track milestones and deliverables, monitor timelines and budgets, identify risks, and provide regular status reports to leadership.
• Submit and track large complex projects in Strata along with finances; manage monthly provider attestation forms, process invoices.
• Evaluate workflows, identify opportunities to improve efficiency, develop procedures, and support initiatives that enhance departmental operations and patient care.
• Manage complex calendars, schedule meetings, prepare presentations and reports, handle confidential correspondence, and coordinate daily administrative needs for Radiology leadership.
• Organize meetings and committees, prepare agendas, record and distribute minutes, and track action items to ensure timely follow-up.
• Collaborate with physicians, nursing leadership, directors, and other stakeholders to support departmental initiatives, coordinate operational needs, and monitor compliance with established procedures.
• Maintain project trackers, spreadsheets, departmental records, and performance reports while ensuring accuracy, confidentiality, and timely submission.
• Coordinate purchasing requests, supplies, inventory, and other operational or administrative responsibilities as needed.

Skills

Project management

Healthcare operations

Administrative support

Excel

PowerPoint

Word

Outlook

Organizational skills

Communication skills

Analytical skills

Problem solving

Education

Bachelor's degree

Tools

Strata

Job description

City/State: Bronx, New York

Grant Funded: No

Department: RAD - FPG Administration

Work Shift: Day Work Days: MON-FRI

Scheduled Hours: 8:30 AM-5 PM

Scheduled Daily Hours: 8 HOURS

Pay Range: $68,000.00-$85,000.00

Job Description:

The Project Associate plays an integral role in supporting a large complex academic department at Montefiore Medical Center. The candidate will provide project management, operational, and administrative support to the Chair of Radiology and the Unified Administrator of Radiology This position coordinates departmental initiatives, monitors project timelines and budgets, supports process improvement, and ensures effective communication and follow-through across clinical and administrative teams. The ideal candidate will thrive in a fast-paced environment, manage multiple projects and priorities with a focus on problem solving, Candidate should also be highly committed, transparent, self-starter who is committed patient care.

Essential Functions and Responsibilities

• Project Management: Coordinate multiple projects from initiation through completion, track milestones and deliverables, monitor timelines and budgets, identify risks, and provide regular status reports to leadership.
• Management of Capital Purchases/Invoices and Moonlighting attestations: Submit and track large complex projects in Strata along with finances; manage monthly provider attestation forms, process invoices.
• Process Improvement: Evaluate workflows, identify opportunities to improve efficiency, develop procedures, and support initiatives that enhance departmental operations and patient care.
• Administrative Support: Manage complex calendars, schedule meetings, prepare presentations and reports, handle confidential correspondence, and coordinate daily administrative needs for Radiology leadership.
• Meeting Coordination: Organize meetings and committees, prepare agendas, record and distribute minutes, and track action items to ensure timely follow-up.
• Operational Coordination: Collaborate with physicians, nursing leadership, directors, and other stakeholders to support departmental initiatives, coordinate operational needs, and monitor compliance with established procedures.
• Reporting and Documentation: Maintain project trackers, spreadsheets, departmental records, and performance reports while ensuring accuracy, confidentiality, and timely submission.
• General Departmental Support: Coordinate purchasing requests, supplies, inventory, and other operational or administrative responsibilities as needed.

Qualifications

• Bachelor's degree required.
• Minimum of three years of experience in project management, healthcare operations, or administrative support.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Strong organizational, communication, analytical, and problem-solving skills.
• Ability to manage competing priorities, work independently, meet deadlines, and exercise discretion when handling confidential information.
• Healthcare or academic medical center experience preferred.

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.