Project Associate I

3000 Montefiore Medical Center; United States; On-site; USD 68,000 - 85,000; Full time

Job summary

Montefiore Medical Center in Bronx, NY, seeks a Project Associate to support the Radiology department's Chair and Administrator. The role focuses on project coordination, budget tracking, and process improvements within a fast-paced academic medical setting.

The ideal candidate has a bachelor’s degree and at least 3 years of experience in project management or healthcare operations, with strong MS Office skills and the ability to manage multiple priorities with discretion.

Qualifications

• Bachelor's degree required.
• Minimum of three years of experience in project management, healthcare operations, or administrative support.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Strong organizational, communication, analytical, and problem-solving skills.

Responsibilities

• Coordinate multiple projects from initiation through completion, track milestones and deliverables, monitor timelines and budgets, identify risks, and provide regular status reports to leadership.
• Manage capital purchases/invoices and attestations; submit and track large projects in Strata, handle invoices.
• Evaluate workflows and implement process improvements to enhance departmental operations.
• Provide comprehensive administrative support: manage calendars, schedule meetings, prepare presentations and reports, handle confidential correspondence.
• Organize meetings and committees, prepare agendas, record minutes, and track action items.
• Collaborate with physicians, nursing leadership, directors, and stakeholders to support initiatives and ensure adherence to procedures.
• Maintain project trackers, spreadsheets, and departmental records with accuracy and confidentiality.

Skills

Project management

Communication

Analytical skills

Problem solving

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

Outlook

Job description

City/State: Bronx, New York Grant Funded: No Department: RAD - FPG Administration Work Shift: Day Work Days: MON-FRI Scheduled Hours: 8:30 AM-5 PM Scheduled Daily Hours: 8 HOURS Pay Range: $68,000.00-$85,000.00

Job Description: The Project Associate plays an integral role in supporting a large complex academic department at Montefiore Medical Center. The candidate will provide project management, operational, and administrative support to the Chair of Radiology and the Unified Administrator of Radiology This position coordinates departmental initiatives, monitors project timelines and budgets, supports process improvement, and ensures effective communication and follow-through across clinical and administrative teams. The ideal candidate will thrive in a fast-paced environment, manage multiple projects and priorities with a focus on problem solving, Candidate should also be highly committed, transparent, self-starter who is committed patient care.

Essential Functions and Responsibilities:

• Project Management: Coordinate multiple projects from initiation through completion, track milestones and deliverables, monitor timelines and budgets, identify risks, and provide regular status reports to leadership.
• Management of Capital Purchases/Invoices and Moonlighting attestations: Submit and track large complex projects in Strata along with finances; manage monthly provider attestation forms, process invoices.
• Process Improvement: Evaluate workflows, identify opportunities to improve efficiency, develop procedures, and support initiatives that enhance departmental operations and patient care.
• Administrative Support: Manage complex calendars, schedule meetings, prepare presentations and reports, handle confidential correspondence, and coordinate daily administrative needs for Radiology leadership.
• Meeting Coordination: Organize meetings and committees, prepare agendas, record and distribute minutes, and track action items to ensure timely follow-up.
• Operational Coordination: Collaborate with physicians, nursing leadership, directors, and other stakeholders to support departmental initiatives, coordinate operational needs, and monitor compliance with established procedures.
• Reporting and Documentation: Maintain project trackers, spreadsheets, departmental records, and performance reports while ensuring accuracy, confidentiality, and timely submission.
• General Departmental Support: Coordinate purchasing requests, supplies, inventory, and other operational or administrative responsibilities as needed.

Qualifications:

• Bachelor’s degree required.
• Minimum of three years of experience in project management, healthcare operations, or administrative support.
• Advanced proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Strong organizational, communication, analytical, and problem-solving skills.
• Ability to manage competing priorities, work independently, meet deadlines, and exercise discretion when handling confidential information.
• Healthcare or academic medical center experience preferred.

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

Calling All Nurses! Nurse Recruitment Hotline: [phone]; Monday-Friday: 9am-4pm

Since its inception in 1884, Montefiore’s mission has been to heal, to teach, to discover and advance the health of the communities we serve.

Montefiore's state-of-the-art facilities include the internationally-recognized Children’s Hospital at Montefiore and our Notable Centers of Excellence - Montefiore Einstein Center for Cancer Care, Montefiore Einstein Center for Heart and Vascular Care, Montefiore Einstein Center for Transplantation. Combined with a growing number of locations for primary and specialty care throughout the Bronx and Westchester County, Montefiore is the ideal organization to apply and hone your expertise.

An assortment of insurance products and discount programs through Voluntary Benefits. Check out our comprehensive benefits available to you when you join our outstanding team! To heal, to teach, to discover and to advance the health of the communities we serve. To be a premier academic medical center that transforms health and enriches lives.

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