Project Associate I

3000 Montefiore Medical Center; Providence (RI); On-site; USD 76,000 - 95,000; Full time

Job summary

Montefiore Medical Center in Bronx, NY seeks a Project Specialist to lead and update projects aimed at improving patient care. You will handle project management, budgeting, calendaring, meeting planning and confidential communications.

The role demands strong organizational and written/oral communication skills; you will coordinate with management, track timelines and budgets, and provide administrative support across offices. This full-time position is day shift, Mon-Fri, 8:30am-5pm.

Qualifications

• Bachelor's degree required; Master's preferred.
• 1–3 years of project management; office support experience.
• Desktop skills and experience with office applications (Medium proficiency).

Responsibilities

• Lead multiple small to medium scale projects with short turnarounds.
• Track timelines and budgets to ensure concepts are executable.
• Prepare and organize meetings, minutes, and confidential correspondence.
• Provide administrative support across departments and maintain filing/credentialing.

Skills

Project management

Office support

Communication skills

Education

Bachelor's Degree

Master's Degree preferred

Tools

MS Office

Job description

City/State: Bronx, New York Grant Funded: No Department: Neurosurgery - Administration Work Shift: Day Work Days: MON-FRI Scheduled Hours: 8:30 AM-5 PM Scheduled Daily Hours: 7.5 HOURS Pay Range: $76,000.00-$95,000.00

Job Summary

The project specialist will work closely with management in leading, maintaining and updating various phases of projects designed to enhance patient care. In addition, the project specialist will be handling their everyday administrative needs such as project management, budgeting, calendaring, meeting planning and other responsibilities as needed. The individual manages high level confidential correspondence and documentation.

Essential Functions

Manage multiple small to medium scale fast-paced projects with short turnarounds. Be able to manage and be an expert in handling process improvement projects to ensure deadlines are met and project is successfully executed.

• Projects are completed on time with minimal supervision. Prioritize Chair’s and Unified Department Administrator’s requests, and respond quickly but thoughtfully (think through before doing). Pro-actively communicate the status of those requests to the senior leaders as work is completed within the process framework.
• Communication are clear and to the point. Support management in projects timelines and budget to ensure proposed concepts are executable
• Ensure that project meet deadlines. Candidate characteristic should reflect of “do-er” and “planner” create a track record in project and time/budget management
• Pro actively track and record progress if project with minimal direction. Have independent work ethic and drive and know when to escape to leadership
• Completes all task assigned before expected. Strong organizational, communication skills, both oral and written. Excellent interpersonal skills
• Communicates efficiently and effectively most of the times within departments and other departments. Provide administrative and office support for the office including but not limited to: reimbursement, credentialing, reporting, billing, timekeeping and marketing and outreach.
• Office is well maintained, supplies and inventory managed, leadership has administrative support, schedules are organized and coverage is maintained as needed. Communication is professional and timely. Keep track of personnel files, as well keeping a record of excessive lateness and sick call.
• Keeping files up to date with required license and other records needed for practicing medicine. Order medical equipment when requested by Chair.
• Submit order request within time frame and correctly to purchasing Dept. Organize and take minutes for meetings on a weekly and monthly basis, based on the needs of Chair and Unified Department Administrator.
• Type and submit minutes to committee for review after meeting.

Qualifications

Bachelor's Degree required, Master's Degree preferred 1-3 years Project management / office support Required Desktop skills and experience with office applications (Medium proficiency) Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

Calling All Nurses! Nurse Recruitment Hotline: [phone]; Monday-Friday: 9am-4pm

Since its inception in 1884, Montefiore’s mission has been to heal, to teach, to discover and advance the health of the communities we serve. Montefiore's state-of-the-art facilities include the internationally-recognized Children’s Hospital at Montefiore and our Notable Centers of Excellence - Montefiore Einstein Center for Cancer Care, Montefiore Einstein Center for Heart and Vascular Care, Montefiore Einstein Center for Transplantation. Combined with a growing number of locations for primary and specialty care throughout the Bronx and Westchester County, Montefiore is the ideal organization to apply and hone your expertise. An assortment of insurance products and discount programs through Voluntary Benefits. Check out our comprehensive benefits available to you when you join our outstanding team! To heal, to teach, to discover and to advance the health of the communities we serve. To be a premier academic medical center that transforms health and enriches lives.

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