Project Assistant

Build People; West Palm Beach (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

Build People is seeking a Project Assistant for an in-office role in West Palm Beach, FL. You will support Project Managers with document control, RFIs, submittals, and billing coordination on commercial construction projects.

Ideal candidates have at least two years of experience handling construction documentation and billing processes, with strong organization and communication skills. This position is full-time and office-based in West Palm Beach.

Qualifications

• Minimum of 2 years supporting commercial construction projects.
• Experience with construction documentation and project administration processes.
• Experience tracking submittals, RFIs, and project correspondence.
• Experience with billing processes, invoices, and pay applications.
• Strong organizational skills and ability to meet deadlines.
• Proficiency in Microsoft Office, especially Outlook, Excel, and Word.

Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain and organize project documentation, records, and correspondence.
• Track and process RFIs, submittals, and other construction documents.
• Assist with billing activities, including reviewing and organizing invoices, pay applications, and supporting documentation.
• Help coordinate subcontractor documentation, insurance certificates, lien releases, and other required paperwork.
• Maintain project logs and tracking systems to ensure documents and deadlines are up to date.
• Assist with the preparation and distribution of meeting minutes, reports, and project correspondence.
• Coordinate document distribution between project teams, subcontractors, vendors, and clients.
• Support project closeout activities, including collecting warranties, manuals, and final documentation.
• Ensure project files are properly maintained and organized throughout the construction process.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Multitasking

Deadline management

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Procore

Job description

Project Assistant – West Palm Beach, FL

Location: West Palm Beach, FL

Work Arrangement: In-Office

Salary: $65,000–$75,000 annually

Job Type: Full-Time

About the Role

We are seeking an organized and detail-oriented Project Assistant to provide administrative and document control support for commercial construction projects. This is an in-office position in West Palm Beach, working closely with Project Managers, Superintendents, subcontractors, and other project team members to help keep project documentation, billing processes, and administrative tasks organized and up to date.

The ideal candidate will have at least two years of experience supporting commercial construction projects, with hands-on knowledge of construction documentation, submittals, RFIs, and billing coordination.

Key Responsibilities

• Provide day-to-day administrative support to Project Managers and project teams.
• Maintain and organize project documentation, records, and correspondence.
• Track and process Requests for Information (RFIs), submittals, and other construction documents.
• Assist with billing activities, including reviewing and organizing invoices, pay applications, and supporting documentation.
• Help coordinate subcontractor documentation, insurance certificates, lien releases, and other required paperwork.
• Maintain project logs and tracking systems to ensure documents and deadlines are up to date.
• Assist with the preparation and distribution of meeting minutes, reports, and project correspondence.
• Coordinate document distribution between project teams, subcontractors, vendors, and clients.
• Support project closeout activities, including collecting warranties, manuals, and final documentation.
• Ensure project files are properly maintained and organized throughout the construction process.

Qualifications

• Minimum of 2 years of experience providing administrative or document control support for commercial construction projects.
• Familiarity with construction documentation and project administration processes.
• Experience tracking submittals, RFIs, and project correspondence.
• Previous exposure to construction billing processes, invoices, and pay applications.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Outlook, Excel, and Word.
• Experience with Procore or other construction project management software is a plus.
• Ability to work full-time in an office environment in West Palm Beach.

Compensation

Annual salary range of $65,000–$75,000, depending on experience and qualifications.