Project Assistant

The CHH Group; Naples (FL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical and dental coverage

Life insurance

401(k)

Pension plan

Job summary

A leading construction company in South Florida seeks a Project Assistant to support Project Managers in managing project documentation. The role involves assisting with full-cycle document management, coordinating communications, and ensuring organization of project files. Candidates should have 2-4 years of experience in construction administration and proficiency in Microsoft Office. This full-time position offers growth in a team-oriented environment.

Qualifications

• 2-4 years of Project Assistant experience in the construction industry preferred.
• Experience working with a general contractor is required.
• Experience with AIA billing preparation is required.

Responsibilities

• Assist Project Managers and Superintendents with full-cycle document management.
• Prepare and coordinate subcontracts, purchase orders, and change orders.
• Manage the distribution and storage of all project documents.

Skills

Exceptional organizational skills

Strong attention to detail

Excellent verbal and written communication skills

Proficiency in Microsoft Office

Education

Associate’s or Bachelor’s degree in Construction Management

High School Diploma

Tools

Microsoft Office (Outlook, Word, Excel)

Sage

Procore

Job description

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This range is provided by The CHH Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $80,000.00/yr

Overview

We are a fast-growing and well-respected construction company based in South Florida, seeking a self-motivated, highly organized, and detail-oriented Project Assistant to join our expanding team. This is an excellent opportunity for a driven individual with a background in construction administration who is looking to grow with a company that values precision, teamwork, and long-term development.

About the Role:

As a Project Assistant, you will play a critical role in supporting Project Managers and Superintendents by managing essential documentation and communication throughout the entire project lifecycle. This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in contributing to the successful execution of construction projects.

Key Responsibilities:

• Assist Project Managers and Superintendents with full-cycle document management from project kickoff to closeout
• Prepare and coordinate subcontracts, purchase orders, change orders, and subcontractor communications
• Maintain and track all drawing logs and ensure revisions are accurately documented
• Manage the distribution and storage of all project documents including drawings, specs, permits, ASIs, and sketches
• Create, distribute, and file accurate meeting minutes for all project-related meetings
• Collect and track required warranties from subcontractors and vendors
• Archive all project files according to established procedures
• Oversee and track the submittal/shop drawing process to ensure timely reviews and approvals
• Work collaboratively with the field team and Project Manager to draft clear, concise RFIs
• Maintain current and organized RFI logs per company standards
• Assist in the monthly preparation and submission of AIA billing (Applications for Payment)

Requirements:

• High School Diploma required; Associate’s or Bachelor’s degree in Construction Management or related field preferred
• 2-4 years of Project Assistant experience in the construction industry preferred
• Experience working with a general contractor is required
• Experience with AIA billing preparation is required
• Solid understanding of construction principles and document control practices
• Exceptional organizational skills and strong attention to detail
• Excellent verbal and written communication skills
• Ability to multitask and work efficiently in a deadline-driven, team-oriented environment
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Familiarity with Sage and/or Procore is a plus
• Medical and dental coverage
• Life insurance

Job Title: Project Assistant

Location: West Palm

Salary Range: $65,000 – $80,000 per year

Employment Type: Full-Time

Note: Only applicants who submit a resume will be considered.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service, Project Management, and Purchasing

• Industries

  Building Construction

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Pension plan

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