Administrative Assistant

Insight Global; United States; On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A leading staffing firm is seeking a Consultant Engagement Lead to facilitate engineering and construction projects. This position involves collaborating with a Project Manager, managing project details, and ensuring timely communication with clients and teams. The ideal candidate must have a related Bachelor's degree and substantial experience working independently in project management. Excellent organizational and communication skills are crucial for success in this role, which offers a full-time engagement with a focus on administrative functions.

Qualifications

• 8 years experience required with a Bachelor's Degree.
• Demonstrated ability to communicate with all levels within an organization.
• Excellent organizational skills and ability to handle multiple tasks.

Responsibilities

• Assist Project Manager in client contract preparation.
• Manage project set-up in corporate Management Information System.
• Facilitate dissemination of information to project teams.
• Monitor project deadlines and provide progress reports.

Skills

Ability to work independently

Organizational skills

Problem-solving skills

Advanced Microsoft Word

Advanced Microsoft Excel

Advanced Microsoft PowerPoint

Attention to detail

Verbal communication skills

Written communication skills

Education

Bachelors Degree in a related field

Associate Degree in a related field

High School Diploma/GED

Job description

This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $30.00/hr

Direct message the job poster from Insight Global

Consultant Engagement Lead at Insight Global

Duration: 6 month contract to hire

Hours: Full time (40 hours per week)

Pay Rate: $25-$30/hour

Start Date: ASAP

Must Have Qualifications:

• Bachelors Degree in a related field and 8 years experience required or Associate Degree in a related field and 10 years experience required or High School Diploma/GED and 11 years experience required.
• Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
• Advanced knowledge of Microsoft Word, Excel, and PowerPoint is required.
• Excellent organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.

Job Description:

The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management to provide solutions and streamline project delivery.

• Assist Project Manager in preparation of client contracts and sub-contracts, including facilitating contract reviews by coordinating with internal departments, such as Legal, Insurance, Purchasing, and Safety.
• Manage project set-up in corporate Management Information System; run reports to communicate project financials and status to PM and team; collaborate with PM to make monthly adjustments as needed.
• Facilitate the dissemination of information to vendors, subconsultants, clients and project teams as part of the overall communications and project management process.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, and other programs.
• Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
• Assist in planning, coordination efforts and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, client meetings, periodic reviews, etc.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Assist PM and team in document control by maintaining electronic and paper files.
• In collaboration with corporate Accounting Department, verify accuracy and compliance with project requirements of invoices, trip tickets and expense reports and process items in a timely manner.
• Provide follow up reports on ARs and unbilled issues as assigned.
• Administer project closeout activities.
• Compose project cost forecast updates.
• Develop procedures pertaining to internal project requirements.
• Comply with all policies and standards.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Project Management and Administrative

Industries

• Engineering Services and Construction

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Medical insurance

Vision insurance

401(k)

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