PROJECT ASSISTANT

TALENT Software Services; Rochester (MN); On-site; USD 55,000 - 70,000; Full time

Job summary

TALENT Software Services seeks a capable project coordination professional to support Complex Change Requests within Clinical Systems Operations/PMO. You will coordinate across Solution Teams, Informatics, IT build teams, CSE, HIMS, and Operations to ensure timely execution and alignment with requester needs.

The role emphasizes structured intake validation, scoping, timeline development, deliverable tracking, and meticulous meeting documentation.

Qualifications

• Strong coordination and organizational skills.
• Experience managing timelines, deliverables, follow-up items, and meeting documentation.
• Ability to communicate clearly with stakeholders.
• Comfort working across multiple teams.
• Attention to detail.
• Ability to track work in structured systems.

Responsibilities

• Coordinate CCR-related activities across Solution Teams, Informatics, IT build teams, CSE, HIMS and Operations.
• Validate intake and scope for CCRs and support timeline development.
• Track deliverables and follow-up items; document meetings and decisions.
• Communicate with stakeholders to ensure alignment and timely execution.
• Escalate risks and ensure follow-through across teams.

Skills

Coordination

Timeline management

Stakeholder communication

Cross-team collaboration

Attention to detail

Tracking work in systems

Tools

Epic

ServiceNow

Clarity

Job description

Scope: The scope includes project coordination support for Complex Change Requests (CCRs) within Clinical Systems Operations/Clinical Systems Strategy PMO. These requests do not meet formal project criteria but require structured coordination, intake validation and scoping, timeline development, deliverable tracking, meeting documentation, stakeholder communication, risk escalation, and follow-through. The roles will help coordinate across Solution Teams, Informatics, IT build teams, CSE, HIMS, and Operations to ensure timely execution and alignment between technical teams and practice requesters.

Required

• Strong coordination and organizational skills
• Experience managing timelines, deliverables, follow-up items, and meeting documentation
• Ability to communicate clearly with stakeholders
• Comfort working across multiple teams
• Attention to detail
• Ability to track work in structured systems.

Preferred

• Experience in healthcare operations, clinical systems, project coordination, change request coordination, or PMO environments
• Familiarity with Epic-related workflows, ServiceNow, Clarity, or similar tracking tools
• Experience supporting cross-functional technology or workflow optimization initiatives
• Exposure to AI, automation, or digital health initiatives.