Project Coordinator

Critical Path Institute; Tucson (AZ); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Critical Path Institute in Tucson invites applications for a Project Coordinator to support the Clinical Outcome Assessment Program. The role handles scheduling, document management, and cross-functional coordination to keep programs aligned and compliant.

The position requires strong organizational skills, experience with MS Office, SharePoint, Salesforce, and collaboration with global stakeholders. A proactive, team-oriented mindset and at least two years of administrative experience are

Qualifications

• Two years administrative experience preferred.
• Experience in healthcare or science-related organizations preferred.
• Ability to work independently and in a team.

Responsibilities

• Schedule ad-hoc and recurring meetings using Outlook, Teams, and Zoom.
• Keep consortia membership rolls and member contact information up to date using Salesforce.
• Help prepare and ensure project and meeting documents (e.g., agendas, minutes) are complete, current, and stored appropriately.
• Ensure COA Program content (e.g., publications and presentations of the consortia) are updated in SharePoint and communicated externally as appropriate, by collaborating with the Communications team and Program staff.
• Track tasks via Monday.com by providing accurate updates on a timely basis.
• Plan, coordinate, and track work on various working group action items as requested by project managers.
• Complete monthly expense reports in Suti Expense and enters expense data into Program financial tracking spreadsheets.
• Identify opportunities for improvement and make constructive suggestions for change.
• Work together with other members of the larger team in an efficient manner.
• Track and document best practices and lessons learned and share those with the team.
• Assist with planning and executing large virtual or offsite meetings.
• Assist with company-wide administrative needs, covering the front desk, helping prepare or clean up from on-site events, etc.
• Achieve organizational goals while adhering to standards and best practices.

Skills

Independent work

Team collaboration

Prioritization

Attention to detail

Communication skills

Professional correspondence

Microsoft Office Suite

SharePoint

Adobe Acrobat Pro

Zoom / Teams

Outlook / Calendar management

Cloud file management

Scheduling polls (Doodle, WhenIsGood)

Education

High School Diploma or Equivalent

Associate/Bachelor’s degree preferred

Tools

Salesforce

Monday.com

Suti Expense

SharePoint

Job description

ABOUT CRITICAL PATH INSTITUTE (C-PATH)

Critical Path Institute (C-Path) is a nonprofit engaged in the creation of partnerships and innovative processes that improve human health by reducing the time, cost, and risk in developing and approving new therapies. For twenty years, we have partnered with industry and academic experts to advance technologies across the spectrum of medical product development from research to regulatory approval. As a leading nonprofit organization dedicated to fostering collaboration and promoting data sharing in the precompetitive space, C-Path has been at the forefront of numerous advances designed to get new treatments to patients quicker. Our continuing success is made possible by a combination of public and private support from those who share our vision to accelerate a path to a healthier world.

POSITION OVERVIEW

Clinical Outcome Assessment Program (COAP) staff is comprised of both on-site and remote personnel. The COA Program is a team of individuals responsible for management and support of projects within the COA Program's three consortia: Electronic Clinical Outcome Assessment Consortium (eCOA) Consortium, Rare Disease Clinical Outcome Assessment (RD-COA) Consortium and Patient-Centered Evidence (PCE) Consortium. In addition to the support of the three program consortia, the project coordinator will also be responsible for supporting projects across C-Path as assigned. The PC work will focus on the support, organization, coordination, and communication of activities involving members of the Program. The PC is responsible for performing independent time-sensitive tasks to support the successful operation of the Program.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Schedule all ad-hoc and recurring meetings using tools such as Outlook, Teams, and Zoom
• Keep consortia membership rolls and member contact information up to date using tools like Salesforce and the IT ticketing system
• Help prepare and ensure project and meeting documents (e.g., agendas, minutes) are complete, current, and stored appropriately
• Ensure COA Program content (e.g., publications and presentations of the consortia) are updated in SharePoint and communicated externally as appropriate, by collaborating with the Communications team and Program staff
• Track tasks via Monday.com by providing accurate updates on a timely basis
• Plan, coordinate, and track work on various working group action items as requested by project managers
• Complete monthly expense reports in Suti Expense and enters expense data into Program financial tracking spreadsheets
• Identify opportunities for improvement and make constructive suggestions for change
• Work together with other members of the larger team in an efficient manner
• Track and document best practices and lessons learned and share those with the team
• Assist with planning and executing large virtual or offsite meetings
• Assist with company-wide administrative needs, covering the front desk, helping prepare or clean up from on-site events, etc.
• Achieve organizational goals while adhering to standards and best practices

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Works well independently and in a team-oriented, collaborative environment
• Conforms to shifting priorities and demands and responds to adjustments and alterations efficiently
• Excellent attention to detail and organization skills
• Excellent written and oral communication skills
• Ability to interact professionally with multiple global stakeholders, including C-Path staff, scientists from industry, academia, and government regulatory agencies by phone, email, and in person
• Proficient use of Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook), Adobe Acrobat Pro, online scheduling polls (e.g., Doodle Poll, WhenIsGood), internet browsers, web-based applications, and cloud-based file management systems (e.g., SharePoint)
• Proficient use of virtual meeting tools (e.g., Zoom, Teams) and standard office equipment (e.g., PC, copier, printer, scanner)
• Exercises good judgment in selecting methods and techniques for obtaining solutions
• Self-motivated with the ability to successfully anticipate issues or challenges and understand next steps needed without being specifically directed

REQUIRED EDUCATION & EXPERIENCE

• High School Diploma or Equivalent. Associate/bachelor’s degree, preferred.
• A minimum of two years of administrative experience is preferred.
• Experience in healthcare or science-related organizations, preferred.

The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Reasonable Accommodation

C-Path complies with federal and state disability laws and makes reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact C-Path HR department at [e-mail]

Critical Path Institute is an equal opportunity employer.

Visit our website at www.c-path.org