Project Assistant

BDO USA, LLP; Ridgeland (MS); On-site; USD 35,000 - 48,000; Full time

Job summary

BDO USA, LLP is seeking an Administrative Assistant to perform day-to-day functions using established systems and procedures, supporting administrative and management teams in Ridgeland, Mississippi.

Responsibilities include calendar management, meeting coordination via Outlook, and assisting with grant program administration. The role requires at least a high school diploma and 2+ years in a professional office; bilingual Spanish preferred.

Qualifications

• Two or more years of experience in a professional office environment.
• Proficiency in Microsoft Office.
• Familiarity with document retention software.
• Bilingual Spanish preferred.
• Advanced computer and office equipment skills.
• Ability to troubleshoot and solve problems.
• Flexibility to work overtime if needed.

Responsibilities

• Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
• Proofreads and edits documents and reports
• Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
• Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
• Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
• Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
• Enters time and expense information into the time entry system for staff when requested
• Other duties as required

Skills

Bilingual Spanish

Problem solving

Troubleshooting

Overtime flexibility

Education

High school diploma

Associate's degree

Tools

Microsoft Office

Document retention software

Job description

Job Summary:

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.

Job Duties:

• Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
• Proofreads and edits documents and reports
• Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
• Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
• Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
• Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
• Enters time and expense information into the time entry system for staff when requested
• Other duties as required

Qualifications, Knowledge, Skills and Abilities:

Education:

• High school diploma, required; Associate's, preferred

Experience:

• Two (2) or more years' experience in a professional office environment, preferred

License/Certifications:

• N/A

Software:

• Proficiency in Microsoft Office, required
• Familiarity with document retention software, preferred

Language:

• Bilingual Spanish, preferred

Other Knowledge, Skills, & Abilities:

• Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system*
• Ability to troubleshoot and solve problems
• Flexibility to work overtime if needed - before or after normal business hours