Project Assistant

BDO USA; Ridgeland (MS); On-site; USD 30,000 - 40,000; Full time

Job summary

BDO USA is seeking an Administrative Assistant to handle day-to-day administrative tasks and support management teams. The role includes calendar management, document proofreading, travel coordination, and support for grant programs. Strong MS Office skills and bilingual Spanish are preferred.

The position requires a high school diploma (Associate’s preferred) and 2+ years in a professional office setting. Office equipment proficiency is a plus.

Qualifications

• Two (2) or more years’ experience in a professional office environment preferred.
• Proficiency in Microsoft Office required.
• Bilingual Spanish preferred.

Responsibilities

• Manages multiple calendars; arranges meetings and video conferences using Outlook, MS Teams, and Zoom.
• Proofreads and edits documents and reports.
• Assists with administrative duties related to state and Federal grant programs.
• Serves as primary point of contact for office staff, program applicants and client visitors.
• Coordinates meals for meetings and staff after hours.
• Assists with travel arrangements, data entry, correspondence, and document scanning.
• Enters time and expense information into the time entry system.

Education

High school diploma

Associate’s degree

Tools

Microsoft Office

Office equipment

Job description

Job Summary

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams.

Job Duties

• Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom
• Proofreads and edits documents and reports
• Assists case management staff and program leadership with administrative duties related to state and Federal grant programs
• Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center
• Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours
• Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning
• Enters time and expense information into the time entry system for staff when requestedOther duties as required

Education

• High school diploma, required; Associate’s, preferred

Experience

• Two (2) or more years’ experience in a professional office environment, preferred

License/Certifications

• N/A

Software

• Proficiency in Microsoft Office, required
• Familiarity with document retention software, preferred

Language

Bilingual Spanish, preferred

Other Knowledge, Skills & Abilities

• Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system
• Ability to troubleshoot and solve problems
• Flexibility to work overtime if needed – before or after normal business hours

About Us

At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.

Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.

BDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.

We are proud to be an ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we’re building together.

Learn more about our benefits: BDO Total Rewards encompass more than traditional benefits. Click here to find out more !

• Benefits may be subject to eligibility requirements.

Equal Opportunity Employer, including disability/vets

Click here to find out more !

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

"BDO USA, P.A. is an EO employer M/F/Veteran/Disability"