Project Assistant

Hirebridge; Port Reading (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

Hirebridge is seeking an Administrative Assistant based in Port Reading, NJ. The successful candidate will be responsible for composing, logging, and distributing various correspondence and construction documents. Additionally, you will manage project-related meeting minutes and facilitate the closeout process for projects.

The role requires excellent interpersonal and organizational skills, along with proficiency in Microsoft Word, Excel, and Outlook. A college degree or 3-5 years of relevant experience is needed to effectively assist project teams.

Qualifications

• College degree or 3-5 years of administrative assistant experience.
• Excellent interpersonal, communication, and organizational skills.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Compose, edit, log, and distribute letters and reports.
• Log, maintain, and distribute construction related documents.
• Order prints/materials for field staff as needed.
• Edit and file Letters of Intent and Subcontract Agreements.
• Assist with project closeout and punch-list processes.
• Assist CM, PM, APM, and Superintendent with documentation.

Skills

Interpersonal skills

Communication skills

Organizational skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Experience with Procore

Education

College degree

3-5 years administrative assistant experience

Job description

This position will be based out of IMC Construction's Woodbridge, NJ office.

• Compose, edit, log, and distribute letters, memos, reports and other correspondence.
• Log, maintain, and distribute drawings, specs and all construction related documents.
• Order hard copy prints/materials for field staff as needed.
• Edit, proof, distribute, track, log and file Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, and Owner Change Orders and the like.
• Assemble, edit, proof, distribute, track and file CCDS, Owner Reports, and Invoices, etc.
• Edit, proof, distribute and file all project related meeting minutes, submittals and RFI’s as required for the project.
• Facilitate, manage, organize, and request, with the assistance of project team members, the closeout and punch-list process.
• Assist the receptionist with phone coverage as needed; process incoming mail and any other duties as necessary or assigned.
• Assist Preconstruction/Estimating Department with Prequalification & CCIP verification for both Enrolled and Excluded Subcontractors.
• Other assignments as required by Project Team and Office Staff.
• Assist CM, PM, APM, and Superintendent with all documentation, communication, and organization of Construction project(s).
• Assist Owners, Design Team, and Subcontractors with project needs.
• Ability to multi-task, often switching between tasks as needed or requested by project team(s).

Skills & Requirements

• College degree or 3-5 years administrative assistant experience .
• Excellent interpersonal, communication and organizational skills.
• Proficient in Microsoft Word, Excel and Outlook. Experience with project management related software, i.e. Procore is a plus.