Project Assistant

ComNet Communications, LLC; Flower Mound, Northern (TX, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

ComNet Communications, LLC is seeking a detail-oriented administrative assistant to support the Project Team in Flower Mound, Texas. This role handles clerical tasks, procurement, file management, and coordination of project activities.

You will open jobs, prepare purchase orders, handle invoicing, organize materials and site information, and maintain project documentation. Strong Excel and MS Office skills, plus ability to multitask, are essential for success.

Qualifications

• Strong communication and written skills.
• Excellent interpersonal abilities.
• Proficient multitasking and time management.
• Detail-oriented with strong accuracy.
• Ability to handle confidential information.
• Experience with billing and invoicing.

Responsibilities

• Assist the Project Team in all phases and aspects of a project.
• Organize and coordinate the entire project team and activities.
• Perform clerical tasks: printing, filing, ordering office supplies, sorting and distributing mail, shipping/receiving.
• Generate purchase orders and track deliveries.
• Organize and communicate project details regarding materials, PPE and site locations.
• Open jobs for team members.
• Maintain invoicing and billing for the project management team.
• Create and maintain project documentation, plans and reports.

Skills

Communication skills

Interpersonal skills

Multitasking

Attention to detail

Prioritization & time management

Confidentiality

Education

High School Diploma / GED or equivalent

Tools

Microsoft Office

Excel

Billing software

Job description

This position is responsible for supporting the Project Team by providing support for all projects, office operations, procedures and resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist the Project Team in all phases and aspects of a project
• Assist with organization and coordination of entire project team and project activities
• Perform clerical support such as printing, filing, ordering office supplies, sorting and distributing mail, shipping and receiving
• Generate purchase orders and track deliveries
• Organize and communicate important project details regarding materials, PPE and site locations
• Open jobs for team members
• Maintain invoicing and billing for project management team
• Create and maintain project documentation, plans and reports as needed
• Other duties as assigned

JOB REQUIREMENTS

• High School Diploma / GED or equivalent
• 1-2 years administrative experience
• Proficient with MS office, strong emphasis on Excel
• Experience with billing and invoicing
• Experience with printing, shipping and receiving large, time sensitive documents
• Excellent oral and written communication skills
• Effective interpersonal skills
• Ability to multitask
• Strong attention to detail
• Ability to prioritize tasks and meet deadlines
• Ability to maintain confidential information

The worker is subject to inside environmental conditions.