Project Assistant

J.W. Didado Electric; Gettysburg (Adams County); On-site; USD 52,000 - 78,000; Full time

Job summary

J.W. Didado Electric seeks a detail-oriented project management administrator to support scheduling, quality control, and documentation across assigned projects. You will coordinate with customers and field teams to ensure timely, on-budget delivery.

Responsibilities include tracking estimates and work requests, assisting with material management, and maintaining data in project systems while upholding professional communication with vendors and staff.

Qualifications

• High School Diploma or equivalent.
• 2-5 years of experience within a similar role.
• Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats.
• Strong organizational skills, scheduling abilities and detailed orientation.
• Effective problem solving, customer service and time management skills.
• Proficient in Microsoft Office software applications.

Responsibilities

• Support project management administrative tasks to push projects forward.
• Coordinate scheduling of field and service technicians with vendors, utility companies and customers.
• Track and enter estimate data, field data and work requests in appropriate systems.
• Serve as primary point of contact for customers to ensure orders are processed and projects are billed/closed.
• Ensure tools and equipment are available and coordinated for job starts; move equipment between sites as scheduled.
• Maintain professional networks and communicate with project managers, foremen, subcontractors, vendors and field staff.
• Learn from Project Manager and develop skills to read contracts, plans, drawings, and specifications.

Skills

Organizational skills

Scheduling abilities

Customer service

Time management

Problem solving

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Responsible for job scheduling, quality control, creating reports, document control, client satisfaction activities and other project management administrative support functions in an assigned division or function. This position facilitates an organized workflow with customers and project team members on assigned projects.

• Execute project management administrative support functions to push projects forward overcoming obstacles for on-time and on-budget completion
• Strong financial acumen and the ability to understand budget to actual presentation and communicate effectively
• Take steps to ensure timely completion of bids, documents, and other project tasks to facilitate high level of customer satisfaction
• Assists with the planning and scheduling of all assigned projects, to optimize efficiencies of labor costs
• Coordinates and communicates scheduling of field and service technicians with vendors, utility companies and customers
• Ensures accurate and timely tracking information is entered and maintained in appropriate systems related to estimate data, field data and work requests, and communicates appropriately with project management and other staff members
• Functions as a primary point of contact for customers requiring service. Ensuring product orders are processed appropriately, and that work is completed, projects are closed and ready to be billed
• Ensures all tools, equipment and information is confirmed and all parties are coordinated in preparation for job starts
• Schedule, monitor, and manage equipment calibration and ensure appropriate equipment is moved from one job site to another on schedule
• Maintain professional and technical knowledge by establishing solid networks and communicating well with co-workers, customers, project managers, foremen, sub-contractors, vendors, office staff and field personnel
• Learn from Project Manager and develop skills to read, interpret, and understand electrical contracts, plans, drawings, and specifications

Tasks and Requirements

• Request electrical permitting
• Assist with material management
• Timesheet verification/assistance
• Project closeout

Education, Experience and Skills

• High School Diploma or equivalent
• Preferred construction project experience or 2-5 years of experience within a similar role
• Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats
• Strong organizational skills, scheduling abilities and detailed orientation
• Effective problem solving, customer service and time management skills
• Proficient skills in Microsoft Office software applications