Project Assistant

Talentify; New Florence (MO); On-site; USD 34,000 - 44,000; Full time

Job summary

Actalent in New Florence, MO is seeking a Project Administrative Coordinator to support a large-scale construction project with day-to-day admin and project controls tasks. You will work with project managers and project controls leadership to ensure accurate documentation, timely reporting, and coordinated project activities onsite.

The role requires 1–5 years in construction admin or project coordination, strong Microsoft Office skills, and comfort in a fast-paced jobsite environment.

Qualifications

• 1-5 years in construction administration or project coordination.
• Experience supporting construction projects, preferably large-scale or fast-paced.
• Proficiency with Microsoft Office for reporting and documentation.
• Experience with document control and project reporting.

Responsibilities

• Provide daily administrative and project coordination support to project managers and project controls leadership.
• Maintain accurate and up-to-date project documentation, including construction documents, reports, logs, and records.
• Assist with document control activities such as organizing, tracking, and distributing project documents and correspondence.
• Support pay applications, invoicing, and related financial documentation to ensure timely and accurate processing.
• Assist with equipment tracking and reporting to support project controls and field operations.
• Prepare, update, and distribute regular project reports using Microsoft Office and other project tools.
• Enter and maintain data in project systems and software, ensuring accuracy and consistency.
• Follow established project processes, procedures, and reporting requirements while meeting time-sensitive deadlines.
• Coordinate with construction management, project engineering, and other team members to support daily project needs.
• Learn and utilize project-specific tools such as Textura and LCP Tracker under the guidance of project controls and senior project leadership.
• Support the project team in a fast-paced environment by prioritizing tasks, managing competing deadlines, and maintaining organized records.
• Collaborate closely with onsite staff to address administrative issues, resolve discrepancies, and improve workflow efficiency.

Skills

Construction admin

Project coordination

Microsoft Office

Textura

LCP Tracker

Tools

Textura

LCP Tracker

Microsoft Office

Job description

Job Title: Project Administrative CoordinatorJob Description

This position supports a large-scale construction project in New Florence, Missouri by providing day-to-day administrative and project controls support to the project team. The Project Administrative Coordinator works closely with project managers and project controls leadership to ensure accurate documentation, timely reporting, and effective coordination of project activities in a fast-paced construction environment.

Responsibilities

• Provide daily administrative and project coordination support to project managers and project controls leadership.
• Maintain accurate and up-to-date project documentation, including construction documents, reports, logs, and records.
• Assist with document control activities such as organizing, tracking, and distributing project documents and correspondence.
• Support pay applications, invoicing, and related financial documentation to ensure timely and accurate processing.
• Assist with equipment tracking and reporting to support project controls and field operations.
• Prepare, update, and distribute regular project reports using Microsoft Office and other project tools.
• Enter and maintain data in project systems and software, ensuring accuracy and consistency.
• Follow established project processes, procedures, and reporting requirements while meeting time-sensitive deadlines.
• Coordinate with construction management, project engineering, and other team members to support daily project needs.
• Learn and utilize project-specific tools such as Textura and LCP Tracker under the guidance of project controls and senior project leadership.
• Support the project team in a fast-paced environment by prioritizing tasks, managing competing deadlines, and maintaining organized records.
• Collaborate closely with onsite staff to address administrative issues, resolve discrepancies, and improve workflow efficiency.

Essential Skills

• One to five years of experience in construction administration, project coordination, or a related field.
• Experience supporting construction projects, preferably in a large-scale or fast-paced environment.
• Proficiency with Microsoft Office, including applications used for reporting and documentation.
• Experience with project coordination, construction administration, or project controls support.
• Strong attention to detail and organizational skills when handling documents, data, and reports.
• Ability to follow established processes and procedures while meeting time-sensitive deadlines.
• Comfort working in an onsite construction office environment within an active jobsite.
• Willingness and ability to learn project-specific tools and reporting requirements, including systems such as Textura and LCP Tracker.
• Effective communication skills to work closely with project managers, project controls leadership, and other team members.
• Ability to multitask and stay organized under pressure in a high-accountability setting.

Additional Skills & Qualifications

• Background in construction management, project engineering, or a related discipline is beneficial.
• Experience with document control processes and construction document management.
• Familiarity with invoicing, pay applications, and construction-related financial documentation.
• Exposure to large-scale construction projects or heavy construction environments.
• Interest in developing a career in project controls, office engineering, or project management.
• Motivation to gain hands-on experience with industry-standard tools such as Microsoft Office, Textura, and LCP Tracker.
• Ability to build strong working relationships with cross-functional project teams.
• Proactive mindset with a focus on continuous learning and process improvement.

Work Environment

This role is based onsite in an active, fast-paced heavy construction environment in New Florence, Missouri. The project office is clean, well organized, and serves as the primary workspace for administrative and project controls activities. The surrounding jobsite is busy, can be loud at times, and is currently a dirt site with ongoing equipment movement and field activity. Work is deadline driven and supports a major project with tight schedules, requiring comfort with multitasking and working under pressure. The position involves close collaboration with project managers and project controls leadership in a dynamic, high accountability setting, offering hands-on exposure to a high-visibility construction project and practical training with tools such as Microsoft Office, Textura, and LCP Tracker.

Job Type & Location

This is a Contract to Hire position based out of New Florence, MO.

Pay and Benefits

The pay range for this position is $25.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Florence,MO.

Application Deadline

This position is anticipated to close on Aug 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.