Project Administrator

Talentify; Saline (MI); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical & vision

401(k) plan

Life insurance

Disability insurance

Health Savings Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Actalent is seeking a Project Administrator to support onboarding and clerical tasks for electrical construction site operations. This contract role runs for about 8 weeks, with a focus on efficient onboarding, accurate record-keeping, and smooth office processes in a busy trailer office.

You will work closely with project managers and payroll staff, serving as the primary contact for tradespeople and helping maintain organized records while handling sensitive information with discretion.

Qualifications

• 1+ year of administrative or clerical experience required.
• Proficiency with basic spreadsheets and onboarding software.
• Strong organizational skills to keep records accurate and up to date.
• Clear and professional verbal and written communication.
• Ability to handle sensitive information with discretion.
• Comfort working in a construction site trailer environment.
• Experience providing onboarding and general office administration support.
• Data entry accuracy in administrative records.
• Proficiency with Microsoft Excel and other MS Office tools.

Responsibilities

• Assist employees and tradespeople with onboarding and payroll information collection.
• Use onboarding software to process new hires and maintain basic spreadsheets.
• Coordinate with project managers and payroll for timely onboarding and payroll processing.
• Serve as main contact for tradespeople during onboarding, guiding them through steps.
• Maintain organized electronic and paper records in compliance with policies.
• Handle confidential information per guidelines.
• Support general office functions and clerical duties in the trailer office.
• Perform data entry and maintain logs in Excel and MS Office.
• Prioritize daily tasks to meet deadlines and support site operations.
• Collaborate with onsite team to resolve issues and improve processes.

Skills

Administrative experience

Spreadsheets

Organizational skills

Communication

Confidentiality

Construction trailer environment

Onboarding support

Microsoft Office

Data entry

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Onboarding software

Job description

Job Title: Project AdministratorJob Description

This contract Project Administrator role provides administrative support to electrical construction site operations by managing onboarding and clerical tasks in a busy trailer office environment. Over an 8-week assignment on a high-profile project, you help ensure that tradespeople are onboarded efficiently, records are maintained accurately, and office processes run smoothly. This position is suitable for an experienced administrative professional and may also be a strong opportunity for a college student or intern seeking exposure to construction operations and project management.

Responsibilities

• Assist employees and tradespeople with orientation and gather all required information for onboarding and payroll.
• Use internal onboarding software to process new hires and maintain accurate, up-to-date basic spreadsheets.
• Coordinate closely with project managers and payroll staff to ensure timely and accurate onboarding and payroll processing.
• Serve as the primary point of contact for tradesmen during the onboarding process, answering questions and guiding them through required steps.
• Maintain organized electronic and paper records, ensuring compliance with company policies and procedures.
• Handle sensitive and confidential information with discretion and in accordance with established guidelines.
• Support general office functions within the construction trailer, including clerical tasks, document handling, and basic administrative duties.
• Perform data entry and maintain Microsoft Office and Excel-based logs and tracking documents as needed.
• Prioritize daily tasks to meet deadlines and support smooth construction site operations.
• Collaborate with onsite team members, including project managers and payroll staff, to resolve issues and improve administrative processes.

Essential Skills

• At least 1 year of administrative or clerical experience.
• Proficiency with basic spreadsheets and internal onboarding software.
• Strong organizational skills with the ability to keep records and documentation accurate and up to date.
• Clear and professional communication skills, both verbal and written.
• Ability to handle sensitive information and maintain strict confidentiality.
• Comfort working in a construction site trailer environment.
• Administrative support and assistance experience, including onboarding and general office administration.
• Data entry skills and accuracy in maintaining administrative records.
• Proficiency with Microsoft Office, including Microsoft Excel.

Additional Skills & Qualifications

• High school diploma or equivalent; an associate degree is preferred.
• Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
• Any industry experience is acceptable; prior construction experience is a plus.
• Interest in gaining exposure to construction operations and project management processes.
• Ability to work collaboratively with project managers, payroll staff, and tradespeople.
• Comfort adapting to evolving site needs and learning internal systems quickly.

Work Environment

You work in an air-conditioned construction trailer that functions as a fully equipped office on a high-profile job site. The standard schedule is 40 hours per week, with regular hours from 8:00 AM to 4:30 PM, and some overtime and occasional Saturdays as project needs require. Approximately eight people work onsite, creating a collaborative environment with project managers and payroll staff. You use internal onboarding software, Microsoft Office, and Excel as core tools in your daily work. The setting combines a professional office atmosphere with proximity to active construction operations, offering insight into field activities while maintaining a structured administrative workspace.

Job Type & Location

This is a Contract position based out of Saline, MI.

Pay and Benefits

The pay range for this position is $23.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saline,MI.

Application Deadline

This position is anticipated to close on Aug 31, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.