Project Assistant

JE Compliance Services, Inc; Colchester (VT); On-site; USD 50,000 - 59,000; Full time

Benefits offered by this job

Health, dental, and pension benefits

Job summary

JE Compliance Services, Inc. seeks a Project Assistant to support environmental consulting and engineering projects in Colchester, Vermont.

The role involves handling client inquiries, quotes, project setup, PO entry, documentation, and order fulfillment in a collaborative office environment. The ideal candidate has 1–3 years of business administration or project management support, strong writing and communication skills, and proficiency in Word, Excel, and Adobe Acrobat.

Qualifications

• Bachelor or Associate degree preferred.
• 1–3 years of experience in business administration or project management support.
• Excellent time management and organizational skills.
• Strong written and oral communication; ability to describe problems clearly.
• Legally authorized to work in the United States.

Responsibilities

• Perform basic research into inquiries from clients.
• Prepare quotes for goods and services.
• Open projects at the discretion of managers and associates, and modify existing projects using project management software.
• Enter client purchase orders into the project management system.
• Assist with documentation, shipment, and order fulfillment of physical goods.
• Assist with conducting quality checks for orders prepared prior to shipment.
• Run draft invoices and transmit invoices to clients.
• Assist with conducting monthly physical inventory counts.
• Purchase supplies, services and equipment under the direction and supervision of the project manager.
• Obtain quotes for goods and services from vendors.
• Create requisitions and purchase orders as requested.
• Back up for answering phone system and administrative duties.
• Maintains a clean, orderly, professional environment.

Skills

Time management

Organizational skills

Written and verbal communication

Independent with team

Multitasking

Education

Bachelor or Associate degree preferred

Tools

Word

Excel

Adobe Acrobat

Project management software

Job description

We are a small company of environmental consultants and engineers and technical, scientific, and business software application developers and engineers that provides environmental, health and safety services to large industrial companies.

Under the general direction of executives and managers, the Project Assistant performs a variety of tasks in broad-spectrum areas of project maintenance that include the following.

Essential duties

• Perform basic research into inquiries from clients.
• Prepare quotes for goods and services.
• Open projects at the discretion of managers and associates, and modify existing projects using project management software.
• Enter client purchase orders into the project management system.
• Assist with preparation of documentation, shipment, and order fulfillment of physical goods.
• Assist with conducting quality checks for orders prepared prior to shipment.
• Run draft invoices and transmit invoices to clients.
• Assist with conducting monthly physical inventory counts.
• Purchase supplies, services and equipment under the direction and supervision of the project manager.
• Obtain quotes for goods and services from vendors.
• Create requisitions and purchase orders as requested.
• Back up for answering phone system and administrative duties.
• Maintains a clean, orderly, professional environment.

Position requirements

• Bachelor or Associate degree preferred.
• 1-3 years of experience of business administration or project management support.
• Excellent time management and organizational skills.
• Self-starter with the ability to work independently and in a team environment.
• Excellent written and oral communication skills with the ability to effectively communicate ideas and properly describe problems and solutions.
• Must be able to multi-task, and handle multiple interruptions.
• Must have computer proficiency in Word, Excel; Adobe Acrobat proficiency is a plus.
• Must possess accurate data entry skills (45+ words per minute with minimal errors).
• Legally authorized to work in the United States.

Other desirable skills

• Strong working knowledge of MS Office.
• Experience with project management.

Working conditions

The job is performed in an office environment with minimal exposure to safety hazards. The job requires some physical exertion, including sitting, standing, occasional light lifting, carrying, pushing and pulling. The job requires operation of standard office equipment, including computers, telephones, copiers, etc. The job requires following written and oral instructions, attention to detail, ability to multitask, ability to work with others and ability to meet deadlines. The job requires following established policies and procedures, meeting quality and safety standards and regular attendance. The job requires making decisions based on experience and knowledge without supervision and requires responsibility for results.

Salary range

$50,000- $59,000 annually, depending on qualifications.

Additional notes

Salary is based on experience and qualifications.We offer excellent benefits, including health, dental and pension, and opportunity for career growth, training and continuing education. Please do not apply if you live more than 40 miles away and do not plan on relocating.