Administrative Assistant

Blew & Associates, P.A.; Fayetteville (AR); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

95% health benefits coverage

401(k) matching program

Tuition reimbursement up to $5,250 per year

Job summary

A local professional services firm is seeking an Administrative Assistant responsible for various administrative and clerical tasks. The ideal candidate should possess strong organizational skills and excellent communication abilities. Responsibilities include assisting project managers, coordinating meetings, and maintaining project documentation. Benefits include substantial health coverage, 401(k) matching, paid leave, and tuition reimbursement. This role is vital for ensuring the smooth day-to-day operations of the office.

Qualifications

• Strong organizational, multitasking, and time-management skills required.
• Ability to work both independently and as part of a team.
• Proficiency in MS Office applications is a must.

Responsibilities

• Assist project managers in planning and executing projects.
• Coordinate project meetings and document meeting minutes.
• Maintain accurate project files and assist with financial tracking.

Skills

Organizational skills

Multitasking

Time management

Excellent verbal communication

Excellent written communication

Proficiency in MS Excel

Proficiency in MS PowerPoint

Education

High School degree

Bachelor's degree in project management or business administration

Job description

Overview

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing administrative support for project-related functions, assisting in daily office needs, providing support to our managers and employees. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operations.

Responsibilities

• Assist project managers in the planning and execution of projects
• Coordinate project meetings, track agendas, and document meeting minutes
• Support the development and maintenance of project schedules and timeliness
• Communicate with team members and stakeholders to provide updates and gather project information
• Assist in preparing project documentation and reports
• Maintain project files with accurate and up-to-date information
• Help monitor project budgets and assist with financial tracking
• Perform data entry and management using project management software
• Support other administrative tasks as needed

Requirements

• Strong organizational, multitasking, and time-management skills
• Ability to work effectively both independently and as part of a team
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Excellent verbal and written communication abilities
• Prior experience in administrative roles or internships in project management is a plus
• High School degree; Bachelor's degree in project management, business administration, engineering, or a related field is preferred

Benefits

• 95% coverage of health benefits, including Medical and Dental with optional family and/or dependent enrollment paid by employee at a group rate
• 50% company contribution towards Vision coverage
• 401(k) matching program: company match 100% of your deferrals up to 3% of your compensation, plus 50% of your deferrals over 3% not exceeding 5% of your compensation
• 100% employer-paid Short-Term Disability with employee buy up options
• 100% employer paid Life Insurance Coverage with employee buy up options
• Paid parental leave
• Paid bereavement leave
• Holiday pay
• Sick pay
• Paid vacations
• Tuition reimbursement (up to $5,250 per year)