Project Assistant

Connexion Systems & Engineering, Inc.; Boston (MA); On-site; USD 42,000 - 60,000; Full time

Job summary

Connexion Systems & Engineering, Inc. in Boston, MA seeks a Project Assistant to provide administrative support to the firm’s practice teams, with growth potential into more senior legal support roles for timekeepers.

The role emphasizes client file maintenance, scheduling, document preparation, conference coordination, and day-to-day office operations, requiring strong communication, organization, and proficiency with Microsoft Office and legal software.

Qualifications

• College education preferred
• Licensed state notary, or will complete the application shortly after hire at Firm expense
• Excellent technology skills, knowledge of Microsoft Office products, and ability to learn firm and legal software applications
• Strong ability to communicate clearly and concisely, with tact and professionalism, in every medium of communication
• Ability to complete assignments with minimal supervision
• Excellent time management, organization, and multi-tasking skills
• Detail oriented; excellent proofreading skills
• Demonstrates excellent client service skills
• Willing and eager to undertake additional responsibilities and assist others when needed
• Ability to be reliable, flexible and adaptable in a variety of situation

Responsibilities

• Assist with maintaining client files and records – both virtual and hard copy
• Answer, screen, and forward telephone calls; assist and provide information, as appropriate
• Proactively manage contacts in Outlook and firm's contact management system
• Make travel arrangements for attorneys and clients
• Schedule and coordinate conference calls, meetings and appointments, including conference room reservations, audio/visual equipment and food
• Enter tasks, dates and deadlines into the firm's docketing system
• Submit requests for invoice payments, checks, and expense reimbursements for the department
• Create, edit, format and proofread documents
• Handle incoming mail (open, date stamp, virtually file and route)
• Assist with preparation and filing of court documents
• Make copies and scan document projects
• Assist with assembly of legal documents and tax filings
• Register attorneys for seminars, CLEs, and annual memberships
• Assist with filing, mailing and other projects
• Assist with tasks relating to the Trust Operations department including brokerage account downloading and check requests
• Assist with requests and projects across the company footprint as part of the Project Assistant Pool and the PCD team
• Perform other duties as assigned

Skills

Excellent communication

Time management

Multitasking

Attention to detail

Client service

Education

College education preferred

Tools

Microsoft Office

Legal software

Job description

Job Description

Job Description

** Position Summary:**

The Project Assistants are members of the practice support team and provide primarily administrative support to company personnel. This position provides a foundation for working within a law firm practice, and Project Assistants with experience, and growth of skills, could have an opportunity to move into a more senior role providing direct legal support for timekeepers.
** Responsibilities:**

• Assist with maintaining client files and records – both virtual and hard copy
• Answer, screen, and forward telephone calls; assist and provide information, as appropriate
• Proactively manage contacts in Outlook and firm's contact management system
• Make travel arrangements for attorneys and clients
• Schedule and coordinate conference calls, meetings and appointments, including conference room reservations, audio/visual equipment and food, as needed
• Enter tasks, dates and deadlines into the firm's docketing system
• Submit requests for invoice payments, checks, and expense reimbursements for the department and Trust Operations Department
• Create, edit, format and proofread documents
• Handle incoming mail (open, date stamp, virtually file and route)
• Assist with preparation and filing of court documents
• Make copies and scan document projects
• Assist with assembly of legal documents and tax filings
• Register attorneys for seminars, CLEs, and annual memberships
• Assist with filing, mailing and other projects
• Assist with tasks relating to the Trust Operations department including brokerage account downloading and check requests
• Assist with requests and projects across the company footprint as part of the Project Assistant Pool and the PCD team
• Perform other duties as assigned

** Qualifications/Requirements** :

• College education preferred
• Licensed state notary, or will complete the application shortly after hire at Firm expense
• Excellent technology skills, knowledge of Microsoft Office products, and ability to learn a number of firm and legal software applications
• Strong ability to communicate clearly and concisely, with tact and professionalism, in every medium of communication (in person, telephone, e-mail), with both internal and external constituents
• Ability to complete assignments with minimal supervision
• Excellent time management, organization, and multi-tasking skills
• Detail oriented; excellent proofreading skills
• Demonstrates excellent client service skills
• Willing and eager to undertake additional responsibilities and assist others when needed
• Ability to be reliable, flexible and adaptable in a variety of situation