Project Analyst, Store Development

Total-Wine-; North Bethesda (MD); On-site; USD 70,000 - 114,000; Full time

Benefits offered by this job

PTO

Store discounts

Health care plans

401(k)

Job summary

Total Wine & More in Bethesda, MD is seeking a Project Analyst to support Store Development with project trackers, budgeting, procurement coordination, and regular status reporting. The role works with Project Managers, Accounting, Procurement, Facilities, vendors, and internal stakeholders to ensure accurate documentation and timely handoffs.

The ideal candidate has 1–4 years in project coordination or related fields, strong Excel/Office skills, and experience with reporting dashboards.

Qualifications

• 1–4 years of experience in project coordination, project controls, construction administration, financial analysis, procurement, or a related support function.

Responsibilities

• Develop and maintain project trackers, documentation logs, procurement status updates, and milestone reports to support clear visibility into assigned Store Development projects.
• Assess budget, purchase orders, committed costs, forecast, and project status information for routine discrepancies and follow-ups.
• Implement consistent processes for contracts, schedules, purchase orders, RFIs, submittals, change orders, permits, inspections, and closeout materials.
• Facilitate weekly and monthly project status reporting, KPI updates, executive summaries, and dashboard inputs that communicate progress, risks, and opportunities clearly.
• Coordinate admin functions, meeting logistics, travel support, and team communication as needed.
• Support vendor onboarding, contract execution, procurement follow-up, and project closeout reconciliation.
• Assist with monthly project financial forecasts using inputs from Project Managers.
• Recommend improvements to reporting templates, workflows, and tracking practices.

Skills

Advanced Excel

Power BI

Financial analysis

Project coordination

Documentation

Education

Associate or Bachelor’s degree in Business Administration, Construction Management, Finance, Accounting, Management

Tools

Autodesk Construction Cloud

Medius

Microsoft Excel

Job description

About the RoleTotal Wine & More is seeking a Project Analyst, Store Development to join our team in Bethesda, MD. You will develop and maintain project documentation, reporting, and coordination routines that support efficient department operations and project execution. This role works independently on defined project controls, budget tracking, procurement coordination, and status reporting while partnering with Project Managers, Accounting, Procurement, Facilities, vendors, and internal stakeholders. The position helps assess project data, resolve routine coordination issues, and implement consistent processes that improve visibility, accuracy, and timely project progression. You will report to the Vice President, Store Development.You willDevelop and maintain project trackers, documentation logs, procurement status updates, and milestone reports to support clear visibility into assigned Store Development projects.Assess budget, purchase order, committed cost, forecast, and project status information to identify routine discrepancies, missing inputs, or follow-up needs for Project Managers and department leaders.Implement consistent processes for contracts, insurance certificates, schedules, purchase orders, RFIs, submittals, change orders, permits, inspections, safety documentation, and closeout materials.Resolve routine coordination issues by following up with internal partners, vendors, Accounting, Procurement, Facilities, and Project Managers to keep documentation, approvals, and project handoffs moving forward.Facilitate weekly and monthly project status reporting, KPI updates, executive summaries, and dashboard inputs that communicate project progress, risks, and opportunities clearly and accurately.Coordinate administrative functions, meeting logistics, travel support, and team communication as needed.Maintain organized project files and documentation repositories with accurate, current information.Support vendor onboarding, contract execution, procurement follow-up, and project closeout reconciliation.Assist with monthly project financial forecasts and cost projections using inputs from Project Managers.Recommend practical improvements to reporting templates, documentation workflows, and project tracking practices.You will come withAssociate or Bachelor’s degree in Business Administration, Construction Management, Finance, Accounting, Management, or a related field preferred.Equivalent relevant work experience may be considered.1–4 years of experience in project coordination, project controls, construction administration, financial analysis, construction accounting, procurement, or a related support function.Experience supporting commercial, industrial, infrastructure, or civil construction projects preferred.Experience preparing reports, tracking budgets, coordinating documentation, or supporting cross-functional stakeholders.Advanced Microsoft Excel and Microsoft Office Suite skills; ability to organize, validate, and summarize project data.Power BI or comparable reporting/dashboard tools preferred.Autodesk Construction Cloud or comparable document management system experience preferred; training will be provided.Medius or comparable procurement/invoice workflow system experience preferred; training will be provided.Ability to manage multiple priorities, follow up on open items, and maintain documentation accuracy in a fast-paced environment.We offerPaid Time Off (PTO)Generous store discountsHealth care plans (medical, prescription, dental, vision)401(k), HSA, FSA, Pre-tax commuter benefitsDisability & life insurance coveragePaid parental leavePet insuranceCritical illness and accident insuranceDiscounted home and auto insuranceCollege tuition assistanceCareer development & product trainingConsumer classes& More!Crafted for youWe recognize our team members are our biggest asset, and we value the critical role each play in contributing to the company’s success. It is our commitment to support and provide access to the resources needed to take care of their health and wellbeing. That is why we offer a variety of benefits, tools, and resources to support through our Total Rewards program. To view our full career page, click here: https://careers.totalwine.com/!Total Wine & More considers several factors when establishing compensation. Compensation may vary based on a number of factors including, but not limited to, market location, job-related knowledge, skills and/or experience. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Estimated salaries determined by third parties have not been validated by Total Wine & More.Total Wine & More is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Total Wine & More makes reasonable accommodations during all aspects of the employment process, including during the interview process. Total Wine & More is a Drug Free Workplace.The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply. The anticipated close date of this posting is 120 days from the posted date indicated above.``Worker Type:RegularPay Range:$70,470.00 - $114,400.00 Annual