Project Administrator — Optimize Billing, AR & Project Ops

Goodfellow Bros Inc; Folsom (CA); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401(k)+Profit Sharing

Wellness Incentives

Employee Referral Bonuses

Job summary

Goodfellow Bros. Inc. is seeking a Project Administrator in Folsom, CA. The role supports the project team with administrative duties, focusing on accurate timecard processing, Vista data maintenance, and timely billing.

The ideal candidate thrives in a fast-paced environment, can organize tasks efficiently, and communicates clearly with project teams, estimators, and stakeholders. Competitive benefits and long‑standing family ownership underpin a supportive workplace.

Qualifications

• Requires high-level attention to detail and strong organizational skills, plus excellent written and oral communication.
• 3–5 years of project administrative experience.
• Must have legal right to work in the US without sponsorship.

Responsibilities

• Ensure all timecards for assigned jobs are complete and ready for payroll, review and resolve discrepancies with the project team, ensure approvals and coding.
• Maintain project information in Vista, verify billing formats and invoicing requirements with the team.
• Prepare billing packages from Vista, create schedules, collect documents for pay applications and send to customers.

Skills

Attention to detail

Organizational skills

Written communication

Oral communication

Team collaboration

Education

High School Diploma or GED

Associate's degree (preferred)

Tools

Vista software

Outlook

HCSS

Job description

Goodfellow Bros. Inc. is seeking a Project Administrator in Folsom, CA. The role supports the project team with administrative duties, focusing on accurate timecard processing, Vista data maintenance, and timely billing.

The ideal candidate thrives in a fast-paced environment, can organize tasks efficiently, and communicates clearly with project teams, estimators, and stakeholders. Competitive benefits and long‑standing family ownership underpin a supportive workplace.