Project Administrator (All Levels) (Req #: 359)

Goodfellow Bros Inc; Folsom (CA); On-site; USD 39,950 - 53,726; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Paid Time Off

401(k) + Profit Sharing

ESOP

Job summary

Goodfellow Bros. (GBI) seeks a Project Administrator in Folsom, CA. You will support the project team with timecards, billing, and administrations using Vista and other systems.

The role requires detail, organization, and strong communication to coordinate with internal teams and external vendors. Compensation includes comprehensive benefits and opportunities for growth.

Qualifications

• This role requires 3–5 years of project administrative experience.
• Excellent written and oral communication skills are essential.
• Proficiency in MS Office, Outlook and project software is expected.

Responsibilities

• Process timecards weekly and coordinate payroll submissions.
• Maintain Vista project data and billing schedules with accuracy.
• Prepare and send monthly pay applications and supporting docs.
• Manage AR including lien waivers and submittals.
• Generate reports and support area meetings with data.

Skills

Excellent oral communication

Customer and vendor liaison

Project administration experience

Education

High School Diploma or GED

Associate's degree (preferred)

Tools

MS Office

Outlook

Vista

HCSS

Job description

Position Title: Project Administrator (All Levels) (Req #: 359)

Location: Folsom, CA

Job Category: Project Administration

Date Posted: 07/22/2026

Pay Range: $29.00 - $38.00

Position Description

Goodfellow Bros. (GBI) is a large heavy-civil contractor with operations throughout the West Coast & Hawaii. Our company is a fourth-generation, family-owned business, celebrating over 100 years in the industry! We have earned a reputation for professionalism and integrity that reflects our longstanding commitment to the individuals, businesses, and resources of the communities in which we live and work.

GBI has always maintained that our employees are our greatest asset, and we are now seeking to add to our team. We are looking for a Project Administrator to join our team in Folsom, CA.

Position Summary

This Project Administrator will be a valuable project team member by providing administrative support to the overall project group. This job requires a high-level attention to detail, organizational skills and excellent written and oral communication skills. The project environment is fast paced, so an ability to switch gears quickly, provide ideas to streamline processes and efficiently complete tasks will be essential.

Position Description

1. Ensure all timecards for assigned jobs are complete and ready for payroll processing, approve in system on a weekly basis and submitted to payroll by noon on Monday's. Review timecards daily and resolves any discrepancies with the project team. Ensure project management approves time and that coding is submitted.
2. Maintain project information within the Vista software system ensuring all information required is complete, accurate and up to date. Review project set up in Vista with project team, estimators and contract admin at start up to make sure billing format and schedule of values meet customer invoicing requirements.
3. Ensure billing quantities and/or amounts are provided by project team on a monthly basis in advance of billing due date. Prepare billing package from Vista using information loaded into system by project team, create customer required schedules, collect all associated documents (from other internal and external departments) required for pay application and compile and send to customer. Ensure no billing dates are missed. Post Billings to Vista and ensure all documents sent to the customer are uploaded into Vista.
4. Manage your assigned open projects by supplying AR (accounts receivable) with the following documents; lien waivers requested monthly from subs or suppliers. Strive to keep AR in good standing with a goal of under 60 days.
5. Enter change orders into Vista as requested by the project team.
6. Run certified payroll reports, collect union letters and other associated monthly project reports as required.
7. Ensure job invoice routing to responsible person, work with AP to properly set up workflow for the invoices.
8. Ensure Subcontract pay application quantities are provided by the project team on a monthly basis. Verify subcontract payment amount with project team. Notify via system subcontract payables that amounts are ready for payment pending compliance documents.
9. Run, print and prepare reports as requested by Project Team and/or Area Manager. May be asked to prepare submittal packages and other mailings to customers and subcontractors.
10. Work with Shared Services to identify process improvement, recurring reporting or system enhancements to improve process flow and minimize duplicate data entry.
11. Price extra work bills in a timely fashion for submission to the customer to assist project team to create change orders.
12. Orders supplies and other materials and prepare expense reports for project team, as needed.
13. Attend area meeting. Responsible to bring AR and Over/Under billing reports to the area meeting for discussion and follow-up.
14. Performs other duties as assigned.

Competitive Benefits & Total Rewards at Goodfellow Bros.

At Goodfellow Bros., employee well-being is a top priority. Our comprehensive total rewards package is designed to support your physical, mental, and financial health while offering the flexibility to meet the diverse needs of you and your family. Here's what you can expect:

This position offers a pay range of $29 to $39 hourly, depending on experience. This position may be filled at the Project Administrator I, Project Administrator II, or Senior Project Administrator level, depending on the selected candidate's experience, qualifications, and demonstrated capabilities.

Additional Compensation

1. Employee Stock Ownership Plan (ESOP): As a partially employee-owned company, GBI offers eligible employees the opportunity to build long‑term wealth through shared ownership.
2. 401(k) + Profit Sharing: Immediate eligibility with generous annual employer contributions that go beyond traditional match programs.
3. Wellness Incentives: Earn up to $700 per year for participating in healthy lifestyle activities.
4. Employee Referral Bonuses: Help grow our team and receive bonuses for successful referrals.

Benefits

1. Medical, Dental & Vision Insurance: Low-cost plan options, including Premera HSA (WA, OR, CA), Kaiser HMO (OR, CA, HI), and HMSA (HI). Preventive care is covered at 100%.
2. Paid Time Off: Up to 26 days of vacation, 9 sick days, and 11 paid holidays annually.
3. Parental & Family Leave: One paid bonding week, with additional unpaid leave available.
4. Disability & Life Insurance: Company-paid short‑term and long‑term disability, plus life insurance coverage up to 1.5x your annual salary.
5. Training & Career Growth: Access to leadership development programs, mentorship, and career advancement support.
6. Perks & Community Programs: Charitable contribution matching, paid volunteer time, and retail discounts.

Internal candidates will receive priority consideration for the five (5) calendar days after the position is posted.

Position Requirements

Required Education, Experience, and Technical Knowledge

1. Candidates must have the legal right to work in the US without employer sponsorship.
2. 3-5 years of project administrative experience.
3. Excellent oral skills to communicate effectively with customers, employees, project teams and vendors

Education

1. High School Graduate or GED
2. Associate's degree and previous experience in a construction company is preferred but not required.

Certifications / Licenses

1. Valid driver's license, and clean driver's abstract is required

Computer Skills

1. Must have computer experience using MS Office product suite and Outlook Experience with Vista and HCSS is a plus.

Equal Opportunity Employer

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.