Construction Project Admin II: Billing & Coordination

Jobtailor; Rayville (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Rayville, LA is seeking a Project Administrator to provide day-to-day operational support to project teams on $5M–$10M projects with 50–150 onsite employees. The role involves accurate weekly time tracking, timesheet resolution, and timely submission to Payroll.

You will assist with onboarding, IT hardware requests, office supplies, and the preparation of client billings, subcontracts, change orders, and lien releases.

Qualifications

• High School diploma or GED.
• 2+ years of Project Administration experience for an architectural, engineering, or construction company.
• College-level coursework and/or two years’ experience in construction management.
• Typing speed of at least 50 words per minute.
• Working knowledge of the construction industry.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and able to handle multiple ongoing projects in a fast-paced environment.
• Knowledge of CDT/CCS/CCCA is preferred.
• Preferred: AIA billing, Textura experience.
• Preferred: Oracle/JD Edwards experience.
• Preferred: Procure and/or Tri Build experience.
• Ability to work in a setting involving prolonged sitting and computer use.

Responsibilities

• Provide day-to-day operational support to project teams on $5M–$10M projects with 50–150 onsite employees.
• Ensure accurate weekly employee time tracking, resolve timesheet discrepancies, and submit timesheets to Payroll.
• Maintain and procure office supplies with Management approval.
• Assist with new hire onboarding and IT hardware and permissions requests.
• Maintain electronic project files.
• Assist with invoice coding and approvals.
• Request and track subcontracts, change orders, purchase orders, and subcontractor insurance certificates.
• Prepare and submit client billings and lien releases.
• Gather and submit client-specific contractual requirements and jobsite documentation.
• Assist with permits and inspection scheduling.
• Support development of project documentation, including daily reports, four-week look-aheads, and labor forecasts.
• Compile submittal and O&M/start-up books upon Project Manager request.
• Review and distribute documents and correspondence to field personnel and other key parties.
• Communicate relevant project information to the project team.
• Reconcile tool and rental equipment lists when applicable.
• Manage the parking pass process when applicable.
• Perform other duties as assigned.

Skills

Project documentation

Time tracking

Invoice coding

AIA billing

Typing speed 50 wpm

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Oracle/JD Edwards

Procure

Tri Build

Job description

Jobtailor in Rayville, LA is seeking a Project Administrator to provide day-to-day operational support to project teams on $5M–$10M projects with 50–150 onsite employees. The role involves accurate weekly time tracking, timesheet resolution, and timely submission to Payroll.

You will assist with onboarding, IT hardware requests, office supplies, and the preparation of client billings, subcontracts, change orders, and lien releases.